Medical Secretary

Kirkburton Health Centre; Huddersfield; On-site; GBP 10,000 - 40,000; Part time

Job summary

A healthcare practice in Huddersfield is seeking an experienced Medical Secretary to provide high-quality medical secretarial and administrative support to GPs and clinical staff. The position is part-time, requiring 28 hours per week. Ideal candidates will have experience in a Primary Care setting, strong administrative skills, and an understanding of medical terminology and NHS systems. Opportunities for training and development are provided.

Benefits

Free Parking

Opportunities for ongoing training and development

Qualifications

• Previous experience in a Primary Care or GP Practice setting is essential.
• Strong understanding of medical terminology.
• Ability to prioritize workload effectively.

Responsibilities

• Provide comprehensive secretarial support to the clinical team.
• Manage incoming and outgoing communications efficiently.
• Maintain accurate and confidential patient records.

Skills

Strong administrative skills

Excellent communication skills

Proficient in medical terminology

Experience with NHS systems

Attention to detail

Education

Good general education GCSE English and Maths

AMSPAR Medical Secretary qualification or equivalent

NVQ Level 3 in Business Administration or similar

Tools

SystmOne

Microsoft Office Word

Microsoft Office Outlook

Microsoft Office Excel

Job description

We are looking for an experienced and organized MedicalSecretary to join our friendly and supportive team at Kirkburton HealthCentre. This is a part-time position working 28 hours per week.

The successful candidate will play an important role in providing high-quality medical secretarial and administrative support to our GPs and clinical staff, ensuring the smooth running of day-to-day operations within the practice.

Main duties of the job

• Provide comprehensive secretarial support to the clinical team, including typing and processing of referrals, reports, and correspondence.
• Manage incoming and outgoing communications efficiently, including hospital letters, emails, and telephone calls.
• Liaise with hospitals, community services, and patients to ensure timely information flow.
• Maintain accurate and confidential patient records in line with practice and NHS policies.
• Assist with workflow management and support the administrative team when required.
• Involvement in the Monthly MDT taking minutes and sending invites.

About us

• A supportive and friendly working environment
• Salary dependent on experience
• Opportunities for ongoing training and development
• Free Parking

Job responsibilities

• Previous experience working in a Primary Care or GP Practice setting (essential)
• Strong administrative and organisational skills with attention to detail
• Excellent communication and interpersonal skills
• Proficient in medical terminology and confident using SystmOne.
• Ability to work independently and as part of a busy team
• Knowledge of NHS referral systems such as eRS
• Experience in document management and workflow processes

Person Specification

Experience

• Good general education GCSE English and Maths or equivalent
• Evidence of continued professional development relevant to the role
• Previous experience working in a Primary Care or GP Practice setting
• Proven experience in a medical secretarial or administrative role
• Experience managing referrals, correspondence, and medical documentation
• Experience using NHS systems such as SystmOne and eRS
• Strong understanding of medical terminology
• Excellent administrative, organisational, and time management skills
• High level of accuracy and attention to detail
• Proficient in Microsoft Office Word, Outlook, Excel
• Knowledge of confidentiality, data protection, and NHS policies
• Ability to prioritise workload effectively and meet deadlines
• Excellent written and verbal communication skills
• Professional and courteous manner when dealing with patients, clinicians, and external partners
• Ability to work both independently and collaboratively within a team
• Strong interpersonal skills and a positive attitude
• Reliable, flexible, and adaptable
• Demonstrates initiative and problem-solving ability
• Commitment to providing a high standard of service
• Respectful of confidentiality and professional boundaries
• Eligible to work in the UK
• Ability to work 28 hours per week across agreed days/times
• AMSPAR Medical Secretary qualification or equivalent
• NVQ Level 3 in Business Administration or similar
• Experience of working in a multi-disciplinary healthcare team
• Experience in minute-taking for meetings such as MDTs
• Understanding of current NHS referral and workflow processes
• Knowledge of local healthcare services and pathways
• Experience of liaising with hospitals and community health teams
• Willingness to contribute to service improvement and team development
• Availability for occasional additional hours to support team cover

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.