Mayor’s Office Administrative Coordinator

WMJobs; Birmingham; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Healthcare plans

28 days annual leave

EV car benefit scheme

Job summary

WMCA is seeking an Administrative Assistant to join the Mayor’s Office in Birmingham, delivering high-quality support across a busy workload. The role involves day-to-day coordination of meetings, diary management, correspondence, briefings, events and other Mayoral activity.

You’ll work closely with the Executive Assistant, Mayoral Business Manager and Policy Adviser, helping ensure the office runs smoothly and commitments are delivered on time.

Qualifications

• Pace and accuracy are essential in this role.
• Ability to read and understand documents quickly and extract key points.
• Excellent written and verbal communication and high attention to detail.
• Organised with the ability to manage competing priorities and short-notice requests.

Responsibilities

• Coordinating meetings, diary arrangements and appointments.
• Preparing and formatting agendas, meeting papers, correspondence and briefing materials.
• Supporting arrangements for Mayoral visits, events and engagements.
• Maintaining accurate records, trackers and systems.
• Monitoring actions, deadlines and upcoming commitments.
• Supporting travel, accommodation, catering and meeting arrangements.
• Assisting with procurement, invoices and financial processes.
• Managing visitors and acting as a professional point of contact for colleagues and stakeholders.
• Providing flexible support across the Mayor’s Office as priorities change.

Skills

Organised

Communication

Time management

Teamwork

Independent worker

Word processing

Excel

PowerPoint

Discretion with confidential info

Tools

Word

Excel

PowerPoint

Job description

WMCA is seeking an Administrative Assistant to join the Mayor’s Office in Birmingham, delivering high-quality support across a busy workload. The role involves day-to-day coordination of meetings, diary management, correspondence, briefings, events and other Mayoral activity.

You’ll work closely with the Executive Assistant, Mayoral Business Manager and Policy Adviser, helping ensure the office runs smoothly and commitments are delivered on time.