Executive Assistant to Mayor & Leadership Team (Hybrid)

Schools’ Choice; Rugby; Hybrid; GBP 19,000 - 22,000; Full time

Job summary

Schools’ Choice in Rugby is seeking an experienced Personal Assistant to support the Mayor and Leadership Team in a hybrid configuration (2–3 days in the office). The role involves proactive diary management, meeting coordination, minute-taking, and confidential administrative tasks for a high-level council environment.

The successful candidate will have proven PA experience at senior management level, strong communication and organisational skills, and proficiency in Microsoft Office.

Qualifications

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

Responsibilities

• Manage diaries, appointments, and meeting preparation for Leadership Team members.
• Coordinate diaries and engagements for Mayor and Deputy Mayor.
• Provide minute-taking and agenda preparation.
• Liaise with charities and third parties as required.
• Receive and answer calls and emails on behalf of Leadership Team; support other PAs while handling confidential matters.
• Ensure compliance with data protection, health and safety, and council policies.

Skills

Senior PA experience

Interpersonal skills

Organisational skills

Communication skills

Tools

Microsoft Office

Job description

Schools’ Choice in Rugby is seeking an experienced Personal Assistant to support the Mayor and Leadership Team in a hybrid configuration (2–3 days in the office). The role involves proactive diary management, meeting coordination, minute-taking, and confidential administrative tasks for a high-level council environment.

The successful candidate will have proven PA experience at senior management level, strong communication and organisational skills, and proficiency in Microsoft Office.