Mayoral Office Administrative & Scheduling Specialist

West Midlands Combined Authority

Birmingham

On-site

GBP 23,000 - 29,000

Full time

11 days ago

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Benefits offered by this job

Local Government Pension Scheme

Shared Cost AVCs

28 days annual leave

EV car benefit scheme

Healthcare plans

Discounted gym membership

Will writing with mortgage advice

Bike purchase scheme

Volunteer leave (3 days)

Job summary

West Midlands Combined Authority is seeking an organised Administrative Assistant to support the Mayor's Office in Birmingham. The role covers diary management, meeting coordination, and a busy workload across Mayoral activity.

You will work with the Executive Assistant and policy teams to ensure timely delivery of commitments, accurate records, and professional stakeholder engagement. A flexible, proactive approach is essential.

Qualifications

Excellent written and verbal communication skills.
Strong attention to detail.
Ability to manage a high volume of written information.
Good organisational and time management skills.
Ability to work independently and as part of a team.

Responsibilities

Coordinating meetings, diary arrangements and appointments.
Preparing and formatting agendas, meeting papers, correspondence and briefing materials.
Supporting arrangements for Mayoral visits, events and engagements.
Maintaining accurate records, trackers and systems.
Monitoring actions, deadlines and upcoming commitments.
Supporting travel, accommodation, catering and meeting arrangements.
Assisting with procurement, invoices and financial processes.
Managing visitors and acting as a professional point of contact for colleagues and stakeholders.
Providing flexible support across the Mayor's Office as priorities change.