Executive Administrative Assistant, Mayor’s Office

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

LGPS

Pension AVC scheme

Annual leave 28 days

Healthcare plans

Gym discounts

Costco membership

Volunteer days

Eye care

Job summary

WMCA is seeking an organised Administrative Assistant to join the Mayor's Office and provide high-quality support across a busy workload. You will coordinate meetings, manage diaries, prepare agendas and briefing papers, and assist with Mayoral visits and events.

Working closely with the Executive Assistant and Policy team, you will help ensure the office runs smoothly, maintain accurate records, monitor deadlines, and handle confidential information with discretion.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage a high volume of information with discretion.

Responsibilities

• Coordinate meetings, diary arrangements and appointments.
• Prepare agendas, meeting papers, correspondence and briefing materials.
• Support Mayoral visits, events and engagements.
• Maintain accurate records, trackers and systems.
• Monitor actions, deadlines and commitments.
• Assist with procurement, invoices and financial processes.
• Greet visitors and act as a professional point of contact for colleagues and stakeholders.
• Provide flexible support as priorities change.

Skills

Communication skills

Attention to detail

Time management

Teamwork

MS Office

Confidentiality

Adaptability

Tools

Word

Excel

PowerPoint

Job description

WMCA is seeking an organised Administrative Assistant to join the Mayor's Office and provide high-quality support across a busy workload. You will coordinate meetings, manage diaries, prepare agendas and briefing papers, and assist with Mayoral visits and events.

Working closely with the Executive Assistant and Policy team, you will help ensure the office runs smoothly, maintain accurate records, monitor deadlines, and handle confidential information with discretion.