Executive Personal Assistant to Directors | Diary & Admin

West Midlands Combined Authority; Birmingham; On-site; GBP 34,780 - 39,188; Full time

Benefits offered by this job

Pension scheme (LGPS)

Annual leave 28 days + statutory

Employee discounts

Bike purchase scheme

Volunteer leave

Eye care

Job summary

WMCA is seeking a highly organized Personal Assistant to provide dedicated support to the Director of Marketing and Engagement and Director of Communications, while delivering high-quality administrative assistance to the wider team.

The role involves coordinating complex diaries, preparing meeting packs, taking minutes, managing expenses, and ensuring smooth administrative processes. It will be office-based at least two days per week, with flexibility for site visits as required.

Qualifications

• Deliver proactive, timely, responsive and high-quality PA support.
• Excellent written and spoken communication skills.
• Strong interpersonal and team working skills.
• Experience of co-ordination, preparation and support to meetings; including booking venues, meeting invites, circulating agendas and papers, note taking and following up and progressing actions.
• A calm and professional manner, with the ability to liaise with senior management and executives.
• Ability to deal with sensitive situations tactfully and with confidentiality.
• Flexible approach to work.
• Ability to network effectively with external and internal contacts, including senior management.

Responsibilities

• Deliver proactive, timely and high-quality PA support to Directors and team.
• Coordinate complex diaries and meetings, book venues, prepare papers and take notes.
• Plan and coordinate travel and accommodation arrangements.
• Manage correspondence and filing systems; resource cover for sickness/leave.
• Maintain efficient office systems and cross-department collaboration.

Job description

WMCA is seeking a highly organized Personal Assistant to provide dedicated support to the Director of Marketing and Engagement and Director of Communications, while delivering high-quality administrative assistance to the wider team.

The role involves coordinating complex diaries, preparing meeting packs, taking minutes, managing expenses, and ensuring smooth administrative processes. It will be office-based at least two days per week, with flexibility for site visits as required.