Materials Management Officer

University Hospitals Coventry and Warwickshire NHS Trust; Coventry; On-site; GBP 20,000 - 25,000; Full time

Job summary

A top NHS trust in Coventry is seeking a Materials Management Officer. This hands-on role requires managing stock levels and liaising with suppliers and ward staff. Ideal candidates will have experience in a store or retail environment, strong communication skills, and the ability to handle physically demanding tasks. The position involves training new staff and ensuring accurate stock management to assist the internal supply chain service.

Qualifications

• Previous experience in a stores area or retail environment is required.
• Able to manage physically demanding tasks such as moving and handling goods.
• Must be able to maintain accurate stock levels and handle data entry.

Responsibilities

• Implement and manage the materials management function at ward/department level.
• Conduct weekly ward stock takes and capture requirements using electronic equipment.
• Liaise with suppliers regarding deliverables and discrepancies.

Skills

Good written and verbal communication skills

Numeracy and literacy

Ability to handle physically demanding tasks

Job description

Materials Management Officer

Closing date is 29 January 2026

The Procurement & Supplies Dept. are looking to appoint a Materials Management Officer to join their Materials management team based at University Hospitals Coventry with occasional cover at Hospital of St Cross.

The successful applicant will be part of a Materials Management team monitoring the stock in the storerooms on wards and departments within the Trust as part of the internal supply chain service.

Key Responsibilities

• Implement and manage the materials management function at ward/department level, acting as a primary point of contact and attending ward/department meetings when required.
• Be able to manage this physically demanding role which involves moving, handling and checking of goods for much of the working day.
• Have previous experience of working in a similar store's areas/retail environment.
• Have good written and verbal communication skills.
• Have good standard of numeracy and literacy.
• Provide the level of service required by the Trust from the Materials Management function.
• Undertake weekly ward stock takes, capture requirements using electronic automatic data capture equipment and input data as required onto computerised ordering system.
• Support the expansion of the Materials Management function across the remaining wards and departments within the Trust in accordance with the proposed Materials Management 'roll out' plan.
• Ensure stock items delivered are correct and that agreed stock levels are maintained.
• Continually develop and improve the relationships between the Procurement department and the ward staff.
• In accordance with department procedures, produce detailed spreadsheets for each materials management location and carry out periodic stock reviews.
• Develop a sound knowledge of products used on wards and department. Produce stock usage reports in order to highlight purchasing trends and to achieve standardisation of products across the Trust.
• Plan regular meetings with Ward/Dept Managers to agree accurate stock levels and stock rationalisation and persuade Ward/Dept Managers to use the most cost-effective products. Report all savings achieved to the Head of Procurement.
• Liaise with Suppliers regarding delivery arrangements and returns including shortages discrepancies, damaged goods and plan delivery and return schedules.
• Provide training and supervision to new staff in use of data capture system and online ordering systems and assist in their induction and development. Monitor progress of new staff and report to the Materials Management Supervisor or Stock Management Co-ordinator.
• Produce reports and analyse data relating to stock levels, purchasing activity highlight purchasing trends and to achieve standardisation of products across the Trust.
• Assess problem situations and determine the most appropriate course of action for resolving issues on non-deliveries, lost or damaged goods and/or arranging returns.
• Act responsibly and respectfully when aiding with patients and visitors.
• Implement Departmental and Trust policies, procedures, make comments and suggestions that assist in the continual development and improvement of the Materials Management service.

Important Notes

This position is not eligible for visa sponsorship.

Previous applicants need not apply and will be removed before shortlisting.

This role is not suitable for graduates/postgraduates looking for an office management role; this is a hands‑on role involving moving and handling of goods.

About the Trust

University Hospitals Coventry and Warwickshire NHS Trust, rated as Good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

By joining our exciting journey, you will form part of a passionate, talented team and will have access to a wide range of learning and development opportunities.

Employer

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospital Coventry and Warwickshire

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure will be required to the Disclosure and Barring Service to check for any previous criminal convictions.