Maintenance Coordinator

TP4; Harrogate; Remote; GBP 18,000 - 34,000; Part time

Job summary

TP4 Group is seeking a Maintenance Coordinator to support clients across retail estates from a remote, part-time basis. You will log, prioritise and close maintenance jobs, coordinating contractors and engineers to keep stores running smoothly.

In this role you’ll schedule preventive maintenance, maintain records and compliance documents, and report progress to clients and internal teams. Strong organisation and communication are essential, with experience in maintenance a plus.

Qualifications

• Experience coordinating reactive and planned maintenance.
• Ability to manage contractors to deadlines and standards.
• Knowledge of job management or CMMS software (Joblogic a bonus).
• Strong organisation and communication with attention to detail.
• Comfortable working independently and remotely.
• Technical or vocational training or equivalent hands-on experience.
• Ideally located around Leeds, though not essential.

Responsibilities

• Manage incoming maintenance requests and assign suitable contractors.
• Schedule planned and preventive maintenance across client estates.
• Keep job records, asset information and compliance documents up to date.
• Follow up with contractors and suppliers until issues are resolved.
• Prepare clear status reports for clients and internal teams.
• Help improve processes and control costs.

Skills

Maintenance coordination

Contractor management

Organization

Communication

Remote work

Education

Technical training or equivalent

Tools

Joblogic CMMS

Job description

We're hiring: Maintenance Coordinator (Part-time, Remote)

About TP4 Group:

TP4 Group is an independent, director-led business that delivers retail fit-out projects, rollout programmes and maintenance for branded environments across the UK and Ireland. Through TP4 Projects, TP4 Retail and TP4 Maintain, we support clients across the full property lifecycle, from strategy, planning and procurement through to construction, rollout and ongoing care.

The role:

TP4 Maintain is growing, and we're looking for a Maintenance Coordinator to help us keep our clients' stores running smoothly. You'll be the link between our clients, contractors and engineers, making sure every job is logged, prioritised and closed out properly.

Day to day, you'll:

• Manage incoming maintenance requests and get the right contractor to site, on time
• Schedule planned and preventive maintenance across client estates
• Keep job records, asset information and compliance documents up to date
• Follow up with contractors and suppliers until issues are fully resolved
• Prepare clear status reports for clients and the internal team
• Help us improve our processes and keep costs under control

What we're looking for:

• Experience coordinating reactive and planned maintenance, ideally in retail, facilities or property
• Confidence managing contractors and holding them to deadlines and standards
• Good knowledge of job management or CMMS software (Joblogic experience is a bonus)
• Strong organisation and communication skills, with real attention to detail and follow-through
• Comfortable working independently and remotely while staying closely connected to the team
• Relevant technical or vocational training, or equivalent hands-on experience
• The candidate is ideally located around the Leeds area, but not essential.

Flexible by design:

This is a part-time, remote role, and we're open to how it works. You might be looking for a part-time position, or you might already work in property maintenance and have spare capacity. Either way, we'd like to hear from you.