Maintenance Coordinator

Parkside Recruitment Ltd; Uxbridge; On-site; GBP 22,000 - 28,000; Full time

Job summary

Parkside Recruitment Ltd is seeking an organised Coordinator to join a growing property maintenance and facilities support team in the United Kingdom. You will schedule engineers, manage client communications, and keep accurate job records to ensure timely completion of reactive and planned works.

You’ll work closely with engineers, managers and property professionals, handle enquiries, and coordinate materials and follow-up visits.

Qualifications

• Experience in a coordination, scheduling, or operations support role.
• Strong organisational and time management skills.
• Excellent communication and client-facing confidence.
• Ability to manage multiple tasks and deadlines simultaneously.
• Proactive, solutions-focused mindset.
• Good IT skills including Outlook and Excel.

Responsibilities

• Schedule and coordinate engineers for reactive maintenance and PPM.
• Act as central point of communication between engineers, clients and teams.
• Monitor and manage open jobs to ensure timely completion.
• Review engineer reports and issue updates to clients.
• Arrange return visits for follow-up work.
• Raise and track quotations based on supervisor specs.
• Order materials and coordinate ongoing works.
• Maintain accurate job records and documentation.
• Support compliance, certification and record-keeping processes.
• Handle client enquiries with clear progress updates.
• Assist with urgent and reactive operational demands.

Skills

Organised

Time management

Strong communication

Client liaison

Multitasking

IT skills (Outlook, Excel)

Tools

BigChange

Job description

My client is a growing property maintenance and facilities support company looking for organised and proactive Coordinators to join their team.

This is a fast-paced and varied role where you’ll work closely with engineers, managers, and property professionals to ensure maintenance works are delivered efficiently and clients receive clear, timely communication.

Key Responsibilities

• Schedule and coordinate engineers for reactive maintenance, servicing, and planned preventative maintenance (PPM)
• Act as a central point of communication between engineers, clients, and internal teams
• Monitor and manage open jobs to ensure timely completion
• Review engineer reports and issue completion updates to clients
• Arrange return visits where follow-up work is required
• Raise and track quotations (based on supervisor specifications)
• Order materials and coordinate ongoing works
• Maintain accurate job records and documentation
• Support compliance, certification, and record-keeping processes
• Handle client enquiries and provide clear progress updates
• Assist with urgent and reactive operational demands

About You

We’re looking for someone who is highly organised, reliable, and confident managing multiple priorities.

You will ideally have:

• Experience in a coordination, scheduling, or operations support role
• Strong organisational and time management skills
• Excellent communication skills and confidence dealing with clients and engineers
• Ability to manage multiple tasks and deadlines simultaneously
• A proactive, solutions-focused mindset
• Good IT skills (including Microsoft Outlook and Excel)
• Experience with field service systems (e.g. BigChange) is advantageous