Maintenance Administrator *Excellent Starting Salary £29K

Adecco; Cayton; On-site; GBP 26,000 - 32,000; Full time

Job summary

Adecco is seeking a Maintenance Administrator for its client’s Eastfield facility in Scarborough. The role supports Engineering & Maintenance teams, with responsibilities spanning planning, procurement and contractor coordination.

The position starts at £29,000 and is temporary with potential to go permanent for the right candidate. Associated duties include maintaining SAP records, raising purchase orders via Coupa, and generating maintenance KPIs.

Qualifications

• Experience in maintenance administration, planning or engineering support.
• Experience coordinating maintenance activities and contractor scheduling.
• Experience managing purchase orders and supplier communications.
• Inventory or spare parts management experience.
• Strong organisation, planning and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Plan, schedule, and coordinate preventative maintenance activities for plant and equipment.
• Organise and maintain maintenance schedules for internal technicians.
• Coordinate visits from external contractors and service providers.
• Raise work requests and ensure tasks are scheduled per operations needs.
• Monitor completion of planned maintenance and follow up on outstanding work.
• Maintain maintenance calendars and shutdown schedules.

Skills

Maintenance admin

Maintenance planning

Procurement coordination

Inventory management

Strong organisational skills

Tools

SAP

Coupa

Microsoft Excel

Microsoft Teams

Job description

Join Our Team as a MAINTENANCE ADMINISTRATOR with an excellent starting salary of £29,000.

Are you looking for a dynamic role in a bustling environment? Our client, a global leader in energy management and automation, is seeking an experienced and dynamic administrator to support and assist the Engineering & Maintenance teams at their state of the art facility in Eastfield, Scarborough.

This role is temporary with the possibility of becoming permanent for the right candidate.

About the role

Key Responsibilities

Maintenance Planning & Scheduling

• Plan, schedule, and coordinate preventative maintenance activities for plant and equipment.
• Organise and maintain maintenance schedules for internal maintenance technicians.
• Coordinate visits from external contractors and service providers.
• Raise work requests and ensure maintenance tasks are scheduled in line with operational requirements.
• Monitor completion of planned maintenance activities and follow up on outstanding work.
• Maintain maintenance calendars and shutdown schedules.
• Assist with prioritisation of maintenance activities based on business needs and equipment criticality.

Contractor Coordination

• Arrange contractor site visits and ensure all necessary site requirements are completed prior to attendance.
• Liaise with contractors regarding work scopes, schedules, quotations, and service reports.
• Maintain contractor records and documentation.
• Support compliance with site health, safety, and contractor management procedures.

Purchasing & Procurement

• Create and manage purchase requisitions and purchase orders through the Coupa procurement portal.
• Track orders, deliveries, and supplier performance.
• Liaise with suppliers to obtain quotations, lead times, and delivery updates.
• Ensure purchasing activities comply with company procurement policies.
• Maintain accurate purchasing records and documentation.

Spare Parts & Stock Management

• Manage critical spare parts inventory for manufacturing equipment and plant assets.
• Monitor stock levels and reorder spare parts as required.
• Identify critical equipment spares and ensure minimum stock levels are maintained.
• Perform regular stock checks and inventory audits.
• Maintain accurate stock records within SAP and associated systems.
• Work closely with maintenance engineers to identify future spare parts requirements.

Systems & Administration

• Maintain accurate maintenance records and documentation within SAP.
• Produce maintenance KPI reports and performance metrics.
• Support the Maintenance Manager with planning reports, budgets, and maintenance data analysis.
• Manage engineering documentation, service reports, manuals, and records.
• Ensure data integrity across maintenance management systems.

What We're Looking For

Essential

• Previous experience in a maintenance administration, maintenance planning, engineering support, or similar role.
• Experience coordinating maintenance activities and contractor scheduling.
• Experience managing purchase orders and supplier communications.
• Inventory or spare parts management experience.
• Strong organisational and planning skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• High attention to detail and accuracy.

IT Skills Required

• Proficient in Microsoft Teams / Microsoft Word / Microsoft Excel (including data analysis and reporting) / Microsoft PowerPoint
• Experience using SAP
• Experience using procurement platforms such as Coupa (preferred)
• Ability to learn and use maintenance management systems

Adecco and our client are proud participants in the Disability Confident Program, providing support for individuals living with disabilities.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.