Logistics Administrator: Shipments & Documentation

Ralliant; Belfast City District; On-site; GBP 21,000 - 32,000; Full time

Job summary

Ralliant invites applications for a Logistics Administrator to support the smooth movement of goods through the supply chain. You will coordinate shipments, manage documentation, and liaise with suppliers, carriers and internal teams to ensure accurate information flow.

The role requires strong organisational skills, Excel proficiency, and experience with logistics software or ERP systems. You will contribute to KPIs, cost tracking, and process improvements in a fast-paced environment.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication and customer service abilities.
• Proficiency with logistics software, ERP systems, and Microsoft Office (Excel Advanced).
• Ability to multitask and prioritise in a fast-paced environment.
• Problem-solving mindset with a proactive approach and detail driven.
• Understanding of supply chain processes, shipping regulations, and documentation.
• Experience in logistics admin, warehousing, supply chain, or administration.

Responsibilities

• Coordinate daily logistics operations including shipments, deliveries, collections, and returns.
• Prepare and manage documentation such as invoices, shipping notes, customs forms, and compliance records.
• Track and monitor shipments to ensure on-time delivery and resolve delays or discrepancies.
• Communicate with suppliers, carriers, and internal departments to maintain accurate information flow.
• Support procurement activities by confirming order details, delivery schedules.
• Handle customer queries related to delivery status, product availability, and logistics issues.
• Assist with logistics reporting, including KPIs, cost tracking, and performance analysis.
• Ensure compliance with company policies, safety standards, and relevant regulations.
• Identify process improvements to enhance efficiency and reduce operational costs

Skills

Organisational skills

Communication

Excel advanced

Multitasking

Problem solving

Supply chain knowledge

Logistics admin experience

Tools

ERP systems

Logistics software

Microsoft Excel

Job description

Ralliant invites applications for a Logistics Administrator to support the smooth movement of goods through the supply chain. You will coordinate shipments, manage documentation, and liaise with suppliers, carriers and internal teams to ensure accurate information flow.

The role requires strong organisational skills, Excel proficiency, and experience with logistics software or ERP systems. You will contribute to KPIs, cost tracking, and process improvements in a fast-paced environment.