Logistics Administrator: Shipments, Docs & On-Time Delivery

Ralliant; Belfast City District; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

Ralliant is seeking a Logistics Administrator in Belfast to support the efficient movement of goods and accurate documentation across the supply chain. The role involves coordinating shipments, preparing invoices, tracking deliveries, and communicating with suppliers and internal teams.

You will handle procurement support, respond to customer queries, contribute to KPI reporting, and help ensure compliance with safety standards and regulations. A proactive, detail-driven approach is essential.

Qualifications

• Experience in logistics admin, warehousing, supply chain, or administration.
• Strong organisational and communication skills are essential.
• Ability to multitask and prioritise in a fast-paced environment.
• Familiarity with ERP software and Excel is required.
• Proactive problem solving and attention to detail.

Responsibilities

• Coordinate daily logistics operations including shipments, deliveries, collections, and returns.
• Prepare and manage documentation such as invoices, shipping notes, customs forms, and compliance records.
• Track and monitor shipments to ensure on-time delivery and resolve delays.
• Communicate with suppliers, carriers, and internal departments to maintain data flow.
• Support procurement by confirming order details and delivery schedules.
• Handle customer queries related to delivery status and logistics issues.
• Assist with logistics reporting, including KPIs, cost tracking, and performance analysis.
• Ensure compliance with company policies, safety standards, and regulations.
• Identify process improvements to reduce costs and increase efficiency.

Skills

Strong organisational skills

Excellent communication

Multitask & prioritise

Problem-solving mindset

Understanding of supply chain

Experience in logistics admin

Tools

ERP systems

Microsoft Office

Excel (Advanced)

Job description

Ralliant is seeking a Logistics Administrator in Belfast to support the efficient movement of goods and accurate documentation across the supply chain. The role involves coordinating shipments, preparing invoices, tracking deliveries, and communicating with suppliers and internal teams.

You will handle procurement support, respond to customer queries, contribute to KPI reporting, and help ensure compliance with safety standards and regulations. A proactive, detail-driven approach is essential.