Logistics Admin Specialist - Flexible Hours (Temporary)

Gregory Group; Haverfordwest; On-site; GBP 19,000 - 23,000; Part time

Benefits offered by this job

Holiday pay

Retail discounts

Wellbeing support

Medical reimbursement

Life assurance

Pension

Sickness scheme

Tyre discount

Free uniform

Career development

Job summary

Gregory Distribution Ltd. in Haverfordwest is seeking a temporary Transport Administrator to support transport operations and handle financial, compliance, and administrative processes.

The role runs Monday to Friday from 09:30 to 14:30, providing holiday cover as needed in a fast-paced logistics environment. The successful candidate will assist with invoicing, driver communications, and KPI reporting while keeping accurate records and ensuring health and safety compliance.

Qualifications

• Previous experience in the Transport & Logistics industry is desirable.
• Excellent attention to detail and ability to manage multiple tasks effectively.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Build strong customer relationships and support smooth operational delivery.
• Coordinate fleet maintenance schedules for the West Wales Milk operation.
• Respond promptly to customer and driver queries via phone, email, and face-to-face.
• Work closely with transport teams and internal departments to support daily operations.
• Manage invoicing, supplier payments, reconciliations, purchase orders, and other administration tasks.
• Maintain transport records, including D600s, compliance documents, and driver files.
• Monitor driver hours, Working Time Directive compliance, and pre/post-check completion.
• Support audits, DTAS compliance, and Health & Safety KPI monitoring.
• Produce and analyse operational reports, KPIs, and performance data.
• Arrange driver assessments, CPC training, and Driver Development Days.
• Communicate with drivers regarding dispatch, debriefs, and operational updates.
• Use internal and external systems, including Manpack, to support performance and compliance.
• Support depot administration, including time and attendance, documentation, stock, uniforms, and equipment.
• Maintain effective communication with customers, suppliers, drivers, and colleagues.
• Track outstanding actions to ensure timely completion and resolution.
• Work effectively in a fast-paced environment with a proactive and detail-focused approach.
• Provide holiday and absence cover across the team as required.

Skills

Attention to detail

Excel

Outlook

Communication

Teamwork

Transport industry experience

Tools

Manpack

Job description

Gregory Distribution Ltd. in Haverfordwest is seeking a temporary Transport Administrator to support transport operations and handle financial, compliance, and administrative processes.

The role runs Monday to Friday from 09:30 to 14:30, providing holiday cover as needed in a fast-paced logistics environment. The successful candidate will assist with invoicing, driver communications, and KPI reporting while keeping accurate records and ensuring health and safety compliance.