Leicester School Office Administrator

Clarence Recruitment; Leicester; On-site; GBP 16,000 - 23,000; Part time

Job summary

Clarence Recruitment is seeking a School Administrator to support the daily operation of a school in Leicester. You will provide a professional reception service and accurate administrative support for parents, carers, staff and visitors.

The role requires strong organisation, clear communication and discretion with confidential information. Immediate start; 6-month fixed term contract, likely for a busy school environment.

Qualifications

• Previous experience in administration, reception or a customer-facing office role.
• Strong organisational skills and the ability to manage interruptions, prioritise tasks and meet deadlines.
• Clear written and verbal communication, with a professional telephone manner.
• Confident use of Word, Excel, Outlook and electronic record systems.

Responsibilities

• Reception and enquiries: Welcome visitors, answer calls, monitor inbox and respond professionally.
• Visitor procedures: Sign-in and site-access; escalate concerns as needed.
• Pupil records: Maintain pupil information and emergency contacts in MIS.
• Attendance administration: Support attendance recording and follow up absences.
• Parent and carer communication: Prepare letters and reminders, ensure clear information.
• General office support: Data entry, filing, scanning, and document prep.
• Admissions and transitions: Assist with paperwork and record updates.
• Meetings and events: Coordinate appointments and take notes.
• Finance administration: Support purchase orders, invoices and stationery.
• Support for school staff: Assist office manager and leadership team.
• Confidentiality and safeguarding: Handle sensitive information per policy.

Skills

Administration experience

Organisational skills

Communication

Microsoft Word

Tools

Excel

Outlook

Job description

Clarence Recruitment is seeking a School Administrator to support the daily operation of a school in Leicester. You will provide a professional reception service and accurate administrative support for parents, carers, staff and visitors.

The role requires strong organisation, clear communication and discretion with confidential information. Immediate start; 6-month fixed term contract, likely for a busy school environment.