School Office Administrator (6-Month Fixed Term)

Clarence Recruitment Limited; Leicester Forest East; On-site; GBP 16,000 - 23,000; Full time

Job summary

Clarence Recruitment Limited is seeking a School Administrator in Leicester to support the day-to-day operation of a school. You will provide a professional reception service, maintain accurate pupil records, handle attendance, communications with parents, and general office tasks in a busy school environment.

The role requires excellent organisational and communication skills, experience in administration, and the ability to manage confidential information.

Qualifications

• Experience in administration, reception or customer-facing office role.
• Strong organisational skills, ability to prioritise tasks and meet deadlines.
• Clear written and verbal communication with professional telephone manner.
• Proficient in Word, Excel, Outlook and electronic record systems.
• Accurate data entry with attention to detail.
• Ability to handle confidential information and follow procedures.
• Reliable, flexible and able to work independently or in a team.
• Commitment to safeguarding pupils and school policies.

Responsibilities

• Reception and enquiries: Welcome visitors, answer calls, monitor inbox and respond professionally.
• Visitor procedures: Follow signing-in and site-access procedures.
• Pupil records: Maintain accurate pupil information and emergency contacts.
• Attendance administration: Support daily attendance and follow-up unexplained absences.
• Parent communication: Prepare and send letters, forms and reminders.
• General office support: Data entry, filing, scanning and document prep.
• Admissions and transitions: Assist with paperwork and transfers.
• Meetings and events: Coordinate appointments and room bookings; take notes.
• Finance administration: Support purchase orders, invoicing and stationery orders.
• Support for school staff: Assist office manager and leadership team.
• Confidentiality and safeguarding: Handle sensitive information and report concerns.

Skills

Administration experience

Organisational skills

Effective communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data entry accuracy

Confidentiality

Teamwork

Education

Administration or business qualification

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Clarence Recruitment Limited is seeking a School Administrator in Leicester to support the day-to-day operation of a school. You will provide a professional reception service, maintain accurate pupil records, handle attendance, communications with parents, and general office tasks in a busy school environment.

The role requires excellent organisational and communication skills, experience in administration, and the ability to manage confidential information.