Legal Administrator / Secretary - Real Estate

Utopian Professional Recruitment Services Ltd; City of Edinburgh; On-site; GBP 80,000 - 100,000; Full time

Job summary

A recruitment agency in Edinburgh is seeking a Legal Administrator to support the Real Estate team and other legal departments as needed. The role includes managing correspondence, handling confidential information, and assisting with various administrative tasks related to legal procedures. Ideal candidates should have prior experience in a legal environment, excellent communication skills, and be adept at using office equipment. The position offers a salary, generous holidays, and professional development opportunities.

Benefits

Excellent starting salary

Generous holiday allowance

Excellent training and career path

Pension

Flexible working upon request

Life Assurance

Opportunity to work from home

Qualifications

• Previous experience in a legal environment is required.
• Background in producing legal documents is essential.
• Must be comfortable using office equipment such as photocopiers and scanners.

Responsibilities

• Type correspondence and documents including digital dictation.
• Manage partner diary and meeting bookings.
• Prepare Land Register forms and other administrative documents.

Skills

Excellent communication and interpersonal skills

Audio and copy typing

Pleasant telephone manner

Job description

Utopian Professional Recruitment is working in partnership with our Edinburgh based client who are expanding and looking to recruit a Legal Administrator / Secretary on a full time, permanent basis

Within this role you will support the Real Estate team, you will also be required to provide support to other teams including Dispute Resolution, Corporate and Environmental, Waste and Renewables as required from time to time and to cover other Legal Administrators’ holidays and provide support during peak capacity.

Your Main Responsibilities

• Typing of correspondence and documents (including dealing with digital dictation and manuscript amendments)
• Running legal comparisons
• Drafting and where appropriate sending letters, faxes and emails
• Scanning, photocopying and engrossment of documents
• Handling confidential information
• Partner diary management and meeting bookings
• Partner travel bookings
• Dealing with clients in person and on the telephone
• Preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners
• Delivery and collection of documents
• Preparation of forms and administration of title deeds and wallets
• Travel between offices as and when required
• Assistance with the setting up and maintenance of systems and data resources for the administration of legal procedures, to include:
• Managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required)
• Completing cash entry forms
• Preparation of forms for new clients/matters
• Client verification procedures
• Creation of new matters in iManage filing of documents in Worksite document management system
• Other responsibilities as and when new processes and systems are implemented by the Firm.

To be considered for this opportunity we are looking for

• Previous experience of working within a similar role within a legal environment
• Background of the production of relevant legal documents
• Excellent communication and interpersonal skills
• Demonstrate professional conduct with clients, partners and employees
• Audio and copy typing
• Comfortable with use of email communication
• Working knowledge and confidence in using office equipment such as photocopiers, scanners, etc
• Ability to work with, and willingness to take direction from various levels of legal staff from partner to trainee
• Pleasant telephone manner and ability to field telephone call and assist clients with their queries

Reward

• Excellent starting salary which will be discussed at time of application
• Generous holiday allowance
• Excellent training and a clear career path
• Pension
• Flexible working upon requestLife Assurance
• Various incentives and rewards
• Opportunity to work from home
• Hours of Work – 33.75hrs per week (full time)

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.