Invoicing Assistant (Finance16)

Cera Care Ltd; Colchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

Cera Care Ltd is seeking an Invoicing Assistant to join their finance team in Colchester. This full-time, permanent role requires strong Excel proficiency and experience with finance systems. You will manage invoices for a client portfolio in the Care division, ensuring timely issuance and accuracy. The ideal candidate has at least 5 years in finance, is detail-oriented, and possesses excellent communication skills. Experience with Local Authority billing is advantageous. A Levels or equivalent education is preferred.

Qualifications

• Recent experience in a similar role.
• At least 5 years experience working within a Finance team.
• Experience using Finance Systems is essential.

Responsibilities

• Produce invoices for an allocated portfolio on time and in the correct format.
• Analyze data to agree on chargeable values and ensure correct revenue recognition.
• Maintain clear working papers for audit trails.
• Liaise with Local Authority commissioning and finance teams to resolve queries.
• Process all transaction data to the finance system.

Skills

Microsoft Excel proficiency to Intermediate level

Effective relationship building

Attention to detail

Numeracy

Autonomy in routine tasks

Excellent communication skills

Time management

Creative problem solving

Education

A Levels preferably including Maths or Business Studies

GCSEs including English and Maths Grade 4+

Degree or AAT Level 2+ Experience

Tools

Finance Systems

Time management and billing system

Job description

Address: Colchester CO4 9QR, UK

Schedule: Full time

Job Type: Permanent

Industry: Banking and finance

Position Details

Position: Invoicing Assistant

Reporting to: Invoicing Team Leader

Location: Colchester

Contract: Full Time Permanent

About the role

The Finance Assistant, reporting to the Invoicing Team Leader, will work as part of a capable and experienced billing team who are responsible for the Income for the Care division in England, Wales and Scotland. The team is responsible for producing invoices for all Client Contracts for approximately £300 million per year. A mix of skills and approaches will be required in the role, recognising the differing nature of contracts that we deal with. Invoicing team activities are varied and complicated by the bespoke nature of both the process, systems and the content of invoices required by different local authority and NHS bodies due to varying contractual terms and conditions. Much of the day-to-day work requires the use of Excel, and the successful applicant would need to be fully conversant with the product and able to comfortably work with analysing data and have excellent reconciliation skills. They will take responsibility for a portfolio of clients that will include Local Authority, NHS and Private Client accounts and be comfortable with high volumes of transactional processing. The team has an ongoing task of integrating acquisitions within the business and this role will work as a support to that task, using their broad experience of finance to support the project and ensure agreed deadlines are met. The team is charged with providing a professional, responsive and efficient service to the division’s internal and external customers.

Responsibilities

• Produce invoices for an allocated portfolio of clients and ensure that they are raised and issued on time and in the correct prescribed format. This will include working more than one system to derive the necessary output
• Produce and complete Local Authority Service Returns using our Reporting tool and reworking and reconciling visit data in Excel
• Using analytical skill to analyse the data, agree the chargeable value and query all variances to ensure the correct revenue is recognised for the Contract
• Maintain and record clear working papers to provide a full audit trail supporting all data validation undertaken
• Liaising directly with Local Authority commissioning and finance teams and our local Offices, to proactively resolve queries to allow invoices to be issued without delay
• Processing all transaction data to the finance system
• Produce weekly reports for your manager on unbilled Contracts within your own Portfolio
• Prompt escalation of all issues to your Line Manager and Operations as they arise and monitoring of all issues to ensure that they are resolved quickly and efficiently
• Achieving KPIs aimed at minimising unbilled work, and timely and accurate issue of invoices and credit notes, and resolution of queries

Qualifications

• A Levels, preferably to include Maths or Business Studies
• GCSEs including English and Maths Grade 4+
• or Degree or AAT Level 2+ Experience
• Recent experience in a similar role
• Experience of using Finance Systems - essential
• At least 5 yr+ experience working within a Finance team
• Experience using a Time management and billing system - useful

Skills

• Microsoft Excel proficiency to Intermediate level
• Able to build effective relationships with colleagues and clients
• Conscientious with high level of attention to detail
• Highly numerate
• Demonstrate an ability to work autonomously for routine tasks
• Excellent communication skills
• Able to manage own time effectively to meet deadlines
• Able to demonstrate a creative approach to problem solving