Invoicing Administrator

Confidential; Newcastle-under-Lyme; On-site; GBP 17,000 - 19,000; Part time

Job summary

Confidential, based in Newcastle-under-Lyme, is seeking a Part Time Invoicing Administrator to join a small team. The role involves preparing and issuing customer invoices using the company’s accounting software and ensuring accuracy in processing invoices.

Requirements include at least 2 years in invoicing administration, Sage experience, GCSEs, and strong IT skills. Hours are 3 days per week or 2 long days with a salary between £12.80 and £13.46 per hour, DOE.

Qualifications

• At least 2 years invoicing administration experience.
• Experience using accounting software, ideally Sage.
• GCSEs A-C including Maths and English.
• Proficient IT skills with Microsoft Office.

Responsibilities

• Prepare and send customer invoices weekly and create files for imports.
• Maintain the customer portal reflecting invoiced jobs and timely valuations.
• Produce reports of outstanding and unpaid invoices.
• Keep customer and supplier records accurate and up to date.
• Provide support to other areas of the business as required.

Skills

Attention to detail

Organisational skills

IT skills

Education

GCSEs A-C incl Maths/English

Tools

Sage

Microsoft Office

Job description

Our client, based in Newcastle-under-Lyme, is looking for a Part Time Invoicing Administrator to join their small team. The successful candidate will be responsible for preparing and issuing customer invoices using the company's accounting software. Previous experience in a similar role is essential for the Part Time Invoicing Administrator role, along with excellent attention to detail and accuracy when processing invoices.

Job Description for the Part Time Invoicing Administrator role:

• Prepare and send out customer invoices on a weekly basis and creating files to import into the accounting software
• Maintain the customer portal to accurately reflect invoiced jobs, ensuring valuations are received in time for weekly invoice processing
• Produce regular reports of outstanding and unpaid invoices
• Ensure all customer and supplier records are accurate and kept up to date
• Provide support to other areas of the business as and when required

Candidate Requirements for the Part Time Invoicing Administrator role:

• Must have at least 2 years of invoicing administration experience
• Experience using accounting software, ideally Sage
• Minimum of 5 GCSE grades A - C (including Maths and English)
• Good IT skills including Microsoft Office
• Strong attention to detail
• Excellent organisational skills

Hours: 3 days per week over Monday-Friday 9:15 am - 2:45 pm or 2 long days (7.5 hours) Salary: £12.80 - £13.46 per hour DOE