Information Controller

VolkerWessels; Jarrow; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading civil engineering business in Jarrow is looking for an experienced site-based Information Controller to join a project team. Key responsibilities include supporting document control processes, monitoring workflows in the Common Data Environment (CDE), and assisting project teams. The ideal candidate should have excellent IT skills, experience as a Document Controller, and the ability to thrive in a fast-paced, varied working environment. This role offers competitive benefits, including private medical care and flexible leave policies.

Benefits

Competitive salary

Private medical care

Pension

Life Assurance

Training and development opportunities

Family friendly policies

Qualifications

• Proven work experience in a similar role essential.
• Familiarity with quality processes including ISO 9001.
• Experience of delivering project information across multiple platforms.

Responsibilities

• Provide platform administrative support to the project team.
• Control incoming and outgoing data exchange.
• Assist and guide the project team in document management.

Skills

Excellent IT skills

CDE knowledge

Proven work experience as a Document Controller

Working knowledge of SharePoint

Education

Relevant qualifications

Tools

Asite

ISO standards knowledge

EDMS platforms experience

Job description

Overview

An exciting opportunity for an experienced and enthusiastic site-based Information Controller to join a busy project team supporting activities within VolkerStevin across multiple projects. VolkerStevin have recently adopted the Common Data Environment (CDE) Asite, and the role will support projects using this tool as well as those new projects with implementing the CDE. The candidate will provide efficient day-to-day information control for project data. The role will be varied and include travel to project sites located across the north-west initially. The role of Information Controller within the business is one that is undergoing changes as we adapt to a more digital way of project delivery. This is an opportunity to join a fast-paced business leading the way in digital innovation for Multi-Dimensional Construction. The successful candidate should be an experienced and technically minded person ready to provide document control support for busy project environments. Working under the guidance and direction of the Project Information Manager they will have continuous personal, professional, technical and leadership development to enable them to succeed and progress in our business. This role is predominantly based in our Preston head Office however, the successful candidate will be expected to visit project sites periodically, so a driving license and access to a vehicle are a prerequisite.

Responsibilities

• Platform administrative support to project team
• Monitoring CDE workflows to ensure system works and no process delays to approve data
• Controlling incoming and outgoing data exchange
• Photocopying and filing, scanning of data to be stored on the CDE (Common Data Environment)
• Maintaining document registers where used
• Sharing of Information Management/CDE guidance for internal team and as part of the supply chain pack
• Document control QA checks on naming convention, system use and adherence to Information Management protocol
• Ensure that all documents have been checked and submitted on time prior to the document submission due date
• Ensure that all documents are kept in the right place and in the right department file archive
• Maintain and accurately update information in the electronic document management system (Asite)
• Assist and guide the project team in utilising the electronic data management system and document management process
• Ensuring CDE security is maintained to only allow relevant parties access to specified content
• Handover compiling support for practical completion
• Ensure that all documentation, drawings and specifications are up to date and at the correct revision
• Ensure that the document management process is applied through to between project teams or transition to operations
• Assisting as point of contact for platform support for Internal staff and external staff (suppliers)
• Act as CDE superuser and provide one to one support where needed
• Attend Information Management/CDE progress meetings
• Monitor multiple platforms to ensure the correct system is used and minimise data duplication (where necessary)
• And any further general document control duties to support project delivery

Qualifications

• Excellent IT skills including Word, Excel, PowerPoint, E-Mail and Internet
• CDE knowledge, specifically Asite, would be advantageous
• Working knowledge of SharePoint content management would also be an advantage
• Awareness of standards reflecting the control of information including ISO 19650 & PAS1192
• Proven work experience as a Document Controller or similar role essential
• Familiarity with quality processes and standards including ISO 19650 & ISO 9001
• Experience of delivering project information across multiple CDE/EDMS platforms

About VolkerStevin / Benefits

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group\'s business units we deliver a truly integrated, multidisciplinary service. VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive. VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including:

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service