Hybrid Operations Coordinator: Path to Project Management

Huntress; Portsmouth; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Private Medical Insurance

Gym Allowance

Cycle to work

Pension 5%

Life Insurance

Annual Conference abroad

Parking

Discretionary Bonus

Hybrid 3/2 in office/at home

Employee Assistance Program

Job summary

Huntress in Portsmouth is seeking an Operations Coordinator to provide logistical and administrative support for client programs, ensuring projects run smoothly and efficiently.

The hybrid role combines in-office coordination with remote work, involving scheduling workshops, coordinating facilitators, managing logistics, invoicing support, reporting, and data maintenance across Europe.

Qualifications

• Administrative experience desirable with ability to juggle workload.
• Organized, analytical with ability to manage multiple projects with attention to detail.
• Graduate education desirable.
• Strong communication written and verbal skills.
• Logical thinker with prioritization and delegation skills.
• Experience using virtual meeting platforms (Zoom/MS Teams).
• Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Schedule workshops and Virtual Group Coaching sessions.
• Coordinate facilitators and coaches and maintain relationships with external facilitators.
• Upload and monitor new programs via in-house digital systems.
• Manage logistics for face-to-face workshops (IT shipping, printed materials, visa processing, hotel bookings).
• Assist finance with invoicing, purchase orders, expense validation, and credit control.
• Generate and assist with system and metrics reports.
• Support translation requests services.
• Set up and manage virtual sessions on Zoom and MS Teams.
• Provide in-session support (polls, break-out rooms, technical issues, document distribution).
• Support scheduling, training, and analytics for Operators in Europe.
• Contribute to post-session debriefs and process improvements for the Digital Operators team.
• Provide support via telephone, system, and email helpdesks.
• Work with client and internal account teams to recommend process improvements.
• Maintain accurate data on the ERP system.

Skills

Admin experience

Organization

Communication

Multi-project management

MS Teams

Zoom

MS Office

Education

Graduate degree desirable

Tools

Zoom

MS Teams

Outlook

Excel

Word

PowerPoint

Job description

Huntress in Portsmouth is seeking an Operations Coordinator to provide logistical and administrative support for client programs, ensuring projects run smoothly and efficiently.

The hybrid role combines in-office coordination with remote work, involving scheduling workshops, coordinating facilitators, managing logistics, invoicing support, reporting, and data maintenance across Europe.