Global Programs & Logistics Coordinator

Huntress; London Borough of Hammersmith and Fulham; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days holiday plus BHs

Private Medical Insurance

Gym Allowance

Cycle to work scheme

Pension Contribution 5%

Life Insurance 4 x salary

Annual Conference abroad

Parking

Discretionary Bonus 600–3000 euros

Job summary

Huntress is supporting a global business consultancy in London to hire an Operations Coordinator. The role primarily provides logistical and administrative support to project programs, ensuring smooth delivery for clients.

Based in Hammersmith, the position offers a hybrid arrangement with three days in the office and two days at home, and a salary up to £32,000 per year. This role offers growth towards project management within a dynamic team.

Qualifications

• Administrative experience desirable with ability to juggle workloads.
• Organized, analytical, and able to handle multiple projects with precision.
• Graduate education desirable.

Responsibilities

• Schedule workshops and virtual group coaching sessions.
• Coordinate facilitators and coaches and maintain relationships with external facilitators.
• Upload and monitor programs in in-house systems.
• Manage logistics for face-to-face workshops (IT shipping, materials, visa processing, hotel bookings).
• Assist finance with invoicing, POs, expense validation, and credit control.
• Generate and assist with system and metrics reports.
• Support translation requests and manage virtual sessions on Zoom and MS Teams.
• Provide in-session support (polls, breakout rooms, technical issues, document distribution).
• Support scheduling, training, and analytics for Operators in Europe.
• Contribute to post-session debriefs and process improvements for the Digital Operators team.
• Provide support via phone, system, and email helpdesks.
• Collaborate with client and internal account teams to propose process improvements.
• Maintain accurate data on ERP system.

Skills

Administrative experience

Organized

Communication

Multi-project handling

Prioritization

Virtual meeting tools

Microsoft Office

Education

Graduate education desirable

Tools

Zoom

Microsoft Teams

Outlook

Excel

Word

PowerPoint

Job description

Huntress is supporting a global business consultancy in London to hire an Operations Coordinator. The role primarily provides logistical and administrative support to project programs, ensuring smooth delivery for clients.

Based in Hammersmith, the position offers a hybrid arrangement with three days in the office and two days at home, and a salary up to £32,000 per year. This role offers growth towards project management within a dynamic team.