Hybrid Fleet Admin & Data Coordinator

Adler & Allan; Greater London; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Adler & Allan is seeking an organised administrative professional to support the busy fleet department. The role is homebased with some attendance to the Rainham office, requiring reliable data entry, fleet documentation management, and invoice processing.

You will handle Fleetwave data, assist with monthly reports, and respond to ad hoc inquiries while ensuring vehicle compliance and licensing checks are up to date. A proactive, independent worker will thrive in this role.

Qualifications

• Previous experience in a busy, fast-paced Fleet office environment.
• Excellent written and verbal communication skills.
• Experience with report writing using Microsoft applications.
• Knowledge of Excel including PivotTables and VLOOKUP.
• Data monitoring and analytical skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide full administrative support to the fleet department.
• Enter fleet documentation into Fleetwave and maintain vehicle data.
• Administer Fleetwave to ensure vehicle compliance.
• Assist with monthly reports and filing of invoices.
• Handle emails and phone queries; monitor hire/lease accounts.
• Perform online vehicle taxation checks and license verifications.
• Maintain accounts such as Bridgestone Tyre and MID.

Skills

Data entry

Fleet administration

Excel PivotTables

VLOOKUP

Report writing

Communication skills

Independent worker

Tools

Fleetwave

MID

Microsoft Office

Job description

Adler & Allan is seeking an organised administrative professional to support the busy fleet department. The role is homebased with some attendance to the Rainham office, requiring reliable data entry, fleet documentation management, and invoice processing.

You will handle Fleetwave data, assist with monthly reports, and respond to ad hoc inquiries while ensuring vehicle compliance and licensing checks are up to date. A proactive, independent worker will thrive in this role.