Group Fleet Administrator - Rainham, Havering

Adler & Allan; Greater London; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Adler & Allan is seeking an organised administrative professional to support the busy fleet department. The role is homebased with some attendance to the Rainham office, requiring reliable data entry, fleet documentation management, and invoice processing.

You will handle Fleetwave data, assist with monthly reports, and respond to ad hoc inquiries while ensuring vehicle compliance and licensing checks are up to date. A proactive, independent worker will thrive in this role.

Qualifications

• Previous experience in a busy, fast-paced Fleet office environment.
• Excellent written and verbal communication skills.
• Experience with report writing using Microsoft applications.
• Knowledge of Excel including PivotTables and VLOOKUP.
• Data monitoring and analytical skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide full administrative support to the fleet department.
• Enter fleet documentation into Fleetwave and maintain vehicle data.
• Administer Fleetwave to ensure vehicle compliance.
• Assist with monthly reports and filing of invoices.
• Handle emails and phone queries; monitor hire/lease accounts.
• Perform online vehicle taxation checks and license verifications.
• Maintain accounts such as Bridgestone Tyre and MID.

Skills

Data entry

Fleet administration

Excel PivotTables

VLOOKUP

Report writing

Communication skills

Independent worker

Tools

Fleetwave

MID

Microsoft Office

Job description

• Full-time

Company Description

Job purpose

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices.

Hours of work

Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required.

The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.

Key tasks and responsibilities

To provide the fleet department with full administrative support including but not limited to-

• Data entry of fleet documentation onto Fleetwave vehicle database
• Administration of Fleetwave database to ensure vehicle compliance
• Assist with formulation of monthly reports
• Filing paperwork and forwarding invoices to head office in a timely manner
• Ad hoc email and phone queries.
• Monitoring of vehicle hire/lease accounts
• Online vehicle taxation
• Processing driving Licence checks and maintaining company account
• Ordering fuel cards and maintaining account
• Management of Bridgestone Tyre account
• Booking of hire vehicle and administering account
• Administration of MID
• Administration of fleet related accounts EG Dart Charge & London Congestion Charge
• Assist with relevant customer audits / meetings with outside agencies.
• Maintenance of company operators licences
• Any other administrative duties that may be required on an ad-hoc basis.

Health and safety

It is your contractual duty to follow Health and Safety instructions issued by the Company, and to take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.

Qualifications

Knowledge & experience

• Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.
• Excellent communication skills; written and verbal.
• Report writing skills, using Microsoft applications.
• Excel knowledge Pivot Tables and V lookup
• Data monitoring and analytical skills.
• Proven ability to operate independently with minimum supervision.

Additional Information

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin.If you require any support with your application, whatever the circumstance, please let us know.