Group Fleet Administrator - Rainham, Havering

Adler & Allan Ltd; Greater London; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Home-based with office visits

Job summary

Adler & Allan Ltd seeks a capable Fleet Department Administrator to provide comprehensive admin support, including data entry onto Fleetwave, invoicing, and monthly reporting. The role is homebased with occasional Rainham office attendance and duties covering fleet document control and account administration.

Responsibilities include vehicle compliance, online taxation, licence checks, fuel card and tyre accounts, and routine reporting, ensuring timely, accurate task completion and constant

Qualifications

• Previous experience in a busy Fleet office environment is advantageous.
• Excellent written and verbal communication skills.
• Proficient in report writing using Microsoft applications.
• Experience with Excel features such as Pivot Tables and VLOOKUP.
• Strong data monitoring and analytical abilities.
• Able to work independently with minimal supervision.

Responsibilities

• Provide full administrative support to the fleet department.
• Data entry of fleet documents onto Fleetwave and maintain compliance.
• Assist with monthly reports and filing; forward invoices to head office.
• Handle ad hoc email and phone queries and monitor hire/lease accounts.
• Coordinate online vehicle taxation and driving licence checks.
• Manage fuel card, Bridgestone Tyre accounts, and vehicle booking.
• Administer MID, Dart Charge, and London Congestion Charge accounts.
• Support audits and meetings with outside agencies, and maintain licences.
• Perform other ad-hoc duties as required.

Skills

Data entry

Communication

Report writing

Data monitoring

Analytical skills

Tools

Excel

Pivot Tables

VLOOKUP

Job description

• Full-time

Company Description

Job purpose

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices.

Hours of work

Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required.

The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.

Key tasks and responsibilities

To provide the fleet department with full administrative support including but not limited to-

• Data entry of fleet documentation onto Fleetwave vehicle database
• Administration of Fleetwave database to ensure vehicle compliance
• Assist with formulation of monthly reports
• Filing paperwork and forwarding invoices to head office in a timely manner
• Ad hoc email and phone queries.
• Monitoring of vehicle hire/lease accounts
• Online vehicle taxation
• Processing driving Licence checks and maintaining company account
• Ordering fuel cards and maintaining account
• Management of Bridgestone Tyre account
• Booking of hire vehicle and administering account
• Administration of MID
• Administration of fleet related accounts EG Dart Charge & London Congestion Charge
• Assist with relevant customer audits / meetings with outside agencies.
• Maintenance of company operators licences
• Any other administrative duties that may be required on an ad-hoc basis.

Health and safety

It is your contractual duty to follow Health and Safety instructions issued by the Company, and to take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.

Qualifications

Knowledge & experience

• Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.
• Excellent communication skills; written and verbal.
• Report writing skills, using Microsoft applications.
• Excel knowledge Pivot Tables and V lookup
• Data monitoring and analytical skills.
• Proven ability to operate independently with minimum supervision.

Additional Information

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin.If you require any support with your application, whatever the circumstance, please let us know.