Hybrid Fleet Administration & Data Coordinator

Adler & Allan; Rainham; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Adler & Allan is seeking a dedicated Fleet Administration Assistant to provide comprehensive admin support to the busy fleet department. The role combines homebased work with occasional days at the Rainham office for the Fleet Department.

You’ll enter fleet data, maintain Fleetwave, prepare monthly reports, and handle invoices and queries with strong attention to detail and punctuality.

Qualifications

• Excellent administration skills.
• Busy fleet office experience is advantageous.
• Strong written and verbal communication.
• Experience with Excel Pivot Tables and VLOOKUP helpful.
• Data monitoring and analytical skills.
• Ability to work with minimal supervision.

Responsibilities

• Enter fleet documentation into Fleetwave vehicle database.
• Administer Fleetwave for vehicle compliance.
• Assist with monthly reports.
• File paperwork and forward invoices to head office.
• Handle ad hoc email and phone queries.
• Monitor vehicle hire/lease accounts.
• Manage tracking system.
• Arrange online vehicle taxation.
• Book MOT/ADR and driving licence checks.
• Order fuel cards and manage accounts.
• Manage Bridgestone Tyre account.
• Process PCN/NIP and RTC claims.
• Book hire vehicles and administer accounts.
• Administer MID and related fleet accounts (Dart Charge & London Congestion Charge).
• Assist with customer audits/meetings.
• Maintain company operators licences.
• Perform other ad-hoc duties as required.

Skills

Administration skills

Fleet office experience

Communication

Report writing

Excel (Pivot Tables)

Data monitoring

Independent working

Job description

Adler & Allan is seeking a dedicated Fleet Administration Assistant to provide comprehensive admin support to the busy fleet department. The role combines homebased work with occasional days at the Rainham office for the Fleet Department.

You’ll enter fleet data, maintain Fleetwave, prepare monthly reports, and handle invoices and queries with strong attention to detail and punctuality.