Group Fleet Administrator - Waltham Cross

Adler & Allan Ltd; Waltham Cross; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Adler and Allan Ltd requires a Group Fleet Administrator to support a busy fleet department in Waltham Cross. The role is homebased with required attendance at the office and a 60-minute lunch break. You will manage fleet data, invoices and reports.

Responsibilities include Fleetwave data entry, vehicle compliance, monthly reporting, invoicing, and handling fleet supplier accounts. Excellent communication and Excel skills are essential.

Qualifications

• Excellent communication skills; written and verbal.
• Report writing skills, using Microsoft applications.
• Excel knowledge Pivot Tables and VLOOKUP.
• Data monitoring and analytical skills.
• Proven ability to operate independently with minimum supervision.

Responsibilities

• Data entry of fleet documentation onto Fleetwave vehicle database.
• Administration of Fleetwave database to ensure vehicle compliance.
• Assist with formulation of monthly reports.
• Filing paperwork and forwarding invoices to head office in a timely manner.
• Ad hoc email and phone queries.
• Monitoring of vehicle hire/lease accounts.
• Online vehicle taxation.
• Processing driving Licence checks and maintaining company account.
• Ordering fuel cards and maintaining account.
• Management of Bridgestone Tyre account.
• Booking of hire vehicle and administering account.
• Administration of MID.
• Administration of fleet related accounts EG Dart Charge & London Congestion Charge.
• Assist with relevant customer audits / meetings with outside agencies.
• Maintenance of company operators licences.
• Any other administrative duties that may be required on an ad-hoc basis.

Skills

Data entry

Fleet administration

Analytical skills

Communication skills

Report writing

Independent working

Tools

Microsoft Excel

Pivot Tables

VLOOKUP

Microsoft Word

Job description

Group Fleet Administrator - Waltham Cross

• Full-time

Job purpose

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices.

Hours of work

Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Waltham Cross/Rainham office / Fleet Department will be required.

The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.

Key tasks and responsibilities

To provide the fleet department with full administrative support including but not limited to-

• Data entry of fleet documentation onto Fleetwave vehicle database
• Administration of Fleetwave database to ensure vehicle compliance
• Assist with formulation of monthly reports
• Filing paperwork and forwarding invoices to head office in a timely manner
• Ad hoc email and phone queries.
• Monitoring of vehicle hire/lease accounts
• Online vehicle taxation
• Processing driving Licence checks and maintaining company account
• Ordering fuel cards and maintaining account
• Management of Bridgestone Tyre account
• Booking of hire vehicle and administering account
• Administration of MID
• Administration of fleet related accounts EG Dart Charge & London Congestion Charge
• Assist with relevant customer audits / meetings with outside agencies.
• Maintenance of company operators licences
• Any other administrative duties that may be required on an ad-hoc basis.

Health and safety

It is your contractual duty to follow Health and Safety instructions issued by the Company, and to take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.

Knowledge & experience

Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.

Excellent communication skills; written and verbal.

Report writing skills, using Microsoft applications.

Excel knowledge Pivot Tables and V lookup

Data monitoring and analytical skills.

Proven ability to operate independently with minimum supervision.

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin.If you require any support with your application, whatever the circumstance, please let us know.