Hybrid Executive Support Specialist

Opus People Solutions Ltd; Coventry; Hybrid; GBP 29,000 - 40,000; Full time

Job summary

Opus People Solutions Ltd is recruiting an Executive Support Assistant to provide high‑quality support to a Director in a fast‑paced environment in Coventry. The role is initially onsite for training (6 months temporary) with hybrid working 2 days onsite and 3 days from home thereafter.

You will manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and build strong relationships with senior stakeholders while delivering proactive

Qualifications

• Experienced Executive Support Officer or senior administrative professional.
• Highly organised with excellent attention to detail.
• Ability to manage shifting priorities in a demanding environment.
• Strong diary management and stakeholder communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive executive support to a Director.
• Manage complex diaries and coordinate appointments.
• Organise meetings with agendas, minute-taking and follow-up actions.
• Manage correspondence and inboxes, ensuring timely responses.
• Coordinate travel, accommodation and logistical arrangements.
• Build positive relationships with internal teams and external stakeholders.
• Prioritise multiple tasks and deadlines with discretion.
• Support key projects and organisational priorities.
• Act as a trusted contact, representing the Director professionally.
• Anticipate priorities and identify issues, implementing solutions.

Skills

Executive support

Diary management

Stakeholder management

Communication

Discretion

Independent working

Proactive problem solving

Job description

Opus People Solutions Ltd is recruiting an Executive Support Assistant to provide high‑quality support to a Director in a fast‑paced environment in Coventry. The role is initially onsite for training (6 months temporary) with hybrid working 2 days onsite and 3 days from home thereafter.

You will manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and build strong relationships with senior stakeholders while delivering proactive