Executive Support Officer

Opus People Solutions Ltd; Coventry; Híbrido; GBP 29.000 - 40.000; Jornada completa

Descripción de la vacante

Opus People Solutions Ltd is recruiting an Executive Support Assistant to provide high‑quality support to a Director in a fast‑paced environment in Coventry. The role is initially onsite for training (6 months temporary) with hybrid working 2 days onsite and 3 days from home thereafter.

You will manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and build strong relationships with senior stakeholders while delivering proactive

Formación

• Experienced Executive Support Officer or senior administrative professional.
• Highly organised with excellent attention to detail.
• Ability to manage shifting priorities in a demanding environment.
• Strong diary management and stakeholder communication skills.
• Ability to handle confidential information with discretion.

Responsabilidades

• Provide comprehensive executive support to a Director.
• Manage complex diaries and coordinate appointments.
• Organise meetings with agendas, minute-taking and follow-up actions.
• Manage correspondence and inboxes, ensuring timely responses.
• Coordinate travel, accommodation and logistical arrangements.
• Build positive relationships with internal teams and external stakeholders.
• Prioritise multiple tasks and deadlines with discretion.
• Support key projects and organisational priorities.
• Act as a trusted contact, representing the Director professionally.
• Anticipate priorities and identify issues, implementing solutions.

Conocimientos

Executive support

Diary management

Stakeholder management

Communication

Discretion

Independent working

Proactive problem solving

Descripción del empleo

Executive Support Assistant

Rate of Pay: £21.34 per hour PAYE / £29.23 per hour UMB

Location: Coventry office, CV1 - onsite full time during training for the first few weeks. Once training is completed, role moves to hybrid basis with 2 days onsite, 3 days working from home.

Hours: Monday - Thursday:8.30am - 5pm Friday's: 8.30am - 4:30pm

Duration: Temporary basis, 6 months with potential to extend.

Are you an experienced Executive Support Officer looking for an opportunity to support a senior leader in a fast-paced and dynamic environment?

We are seeking a highly organised, proactive and professional individual to provide high-quality executive support to Directors, ensuring the smooth and effective delivery of their day-to-day responsibilities.

This is an excellent opportunity for someone who thrives on managing multiple priorities, building strong stakeholder relationships and acting as a trusted point of contact for senior colleagues.

Key Responsibilities

• Provide comprehensive executive support to a Director, ensuring the smooth and efficient operation of day-to-day activities.
• Manage complex and fast-paced diaries, coordinating appointments, meetings and competing priorities effectively.
• Organise and support meetings, including scheduling, preparation of agendas, minute taking and follow-up actions.
• Manage correspondence, inboxes and enquiries, ensuring timely and professional responses.
• Coordinate travel, accommodation and logistical arrangements as required.
• Build and maintain positive working relationships with internal teams, senior leaders, partners and external stakeholders.
• Prioritise multiple tasks and deadlines while handling sensitive information with discretion and confidentiality.
• Contribute to service improvement initiatives and provide administrative support for key projects and organisational priorities.
• Act as a trusted point of contact, representing the Director professionally and effectively.
• Anticipate emerging priorities, identify potential issues and implement solutions before they escalation.

About You

• An experienced Executive Support Officer, Executive Assistant or senior administrative professional.
• Highly organised with excellent attention to detail and the ability to manage a varied workload.
• Confident working in a demanding environment where priorities can change quickly.
• Skilled at managing complex diaries and balancing competing demands.
• An excellent communicator with strong interpersonal and stakeholder management skills.
• Able to exercise sound judgement, professionalism and discretion when handling confidential information.
• Comfortable working independently, taking ownership of tasks and using your initiative.
• Proactive rather than reactive, with a solutions-focused approach and the ability to anticipate needs.
• Capable of understanding wider organisational priorities and supporting senior leaders to achieve their objectives.

Why Apply?

This role offers the opportunity to work closely with senior leadership, make a meaningful impact on operational effectiveness, and develop strong professional relationships across the organisation. If you are a proactive, resilient and highly organised professional who enjoys supporting senior leaders to perform at their best, we would welcome your application.

All offers will be subject to satisfactory compliance screening, including right to work in the UK and references