Executive Support Officer

Opus People Solutions Limited; Coventry; Híbrido; GBP 29 000 - 40 000; Tempo integral

Resumo da oferta

Opus People Solutions Limited is seeking an Executive Support Assistant in Coventry. The role starts onsite for the initial training period and transitions to a hybrid arrangement with two days onsite and three days remote.

You will support Directors, manage complex diaries, organise meetings and travel, and handle confidential information with professionalism. The position is temporary for six months with potential for extension, offering a competitive hourly pay rate and a proactive,

Qualificações

• Experience as an Executive Support Officer or senior administrative professional.
• Ability to manage a varied workload with high attention to detail.
• Strong interpersonal and stakeholder management skills.

Responsabilidades

• Provide executive support to a Director and ensure day-to-day operations run smoothly.
• Manage complex diaries, schedule appointments and prioritise commitments.
• Organise meetings with agendas, minute taking and follow-up actions.
• Handle correspondence and enquiries with timely, professional responses.
• Coordinate travel and accommodation arrangements as required.
• Build positive relationships with internal teams, senior leaders and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Contribute to service improvements and support key projects.

Conhecimentos

Executive support

Diary management

Stakeholder management

Communication

Discretion

Descrição da oferta de emprego

Executive Support Assistant

Rate of Pay: £21.34 per hour PAYE / £29.23 per hour UMB

Location: Coventry office, CV1 - onsite full time during training for the first few weeks. Once training is completed, role moves to hybrid basis with 2 days onsite, 3 days working from home.

Hours: Monday - Thursday:8.30am - 5pm Friday's: 8.30am - 4:30pm

Duration: Temporary basis, 6 months with potential to extend.

Are you an experienced Executive Support Officer looking for an opportunity to support a senior leader in a fast-paced and dynamic environment? We are seeking a highly organised, proactive and professional individual to provide high-quality executive support to Directors, ensuring the smooth and effective delivery of their day-to-day responsibilities. This is an excellent opportunity for someone who thrives on managing multiple priorities, building strong stakeholder relationships and acting as a trusted point of contact for senior colleagues.

Key Responsibilities

• Provide comprehensive executive support to a Director, ensuring the smooth and efficient operation of day-to-day activities.
• Manage complex and fast-paced diaries, coordinating appointments, meetings and competing priorities effectively.
• Organise and support meetings, including scheduling, preparation of agendas, minute taking and follow-up actions.
• Manage correspondence, inboxes and enquiries, ensuring timely and professional responses.
• Coordinate travel, accommodation and logistical arrangements as required.
• Build and maintain positive working relationships with internal teams, senior leaders, partners and external stakeholders.
• Prioritise multiple tasks and deadlines while handling sensitive information with discretion and confidentiality.
• Contribute to service improvement initiatives and provide administrative support for key projects and organisational priorities.
• Act as a trusted point of contact, representing the Director professionally and effectively.
• Anticipate emerging priorities, identify potential issues and implement solutions before they escal

About You

• An experienced Executive Support Officer, Executive Assistant or senior administrative professional.
• Highly organised with excellent attention to detail and the ability to manage a varied workload.
• Confident working in a demanding environment where priorities can change quickly.
• Skilled at managing complex diaries and balancing competing demands.
• An excellent communicator with strong interpersonal and stakeholder management skills.
• Able to exercise sound judgement, professionalism and discretion when handling confidential information.
• Comfortable working independently, taking ownership of tasks and using your initiative.
• Proactive rather than reactive, with a solutions-focused approach and the ability to anticipate needs.
• Capable of understanding wider organisational priorities and supporting senior leaders to achieve their objectives.

Why Apply?

This role offers the opportunity to work closely with senior leadership, make a meaningful impact on operational effectiveness, and develop strong professional relationships across the organisation. If you are a proactive, resilient and highly organised professional who enjoys supporting senior leaders to perform at their best, we would welcome your application. All offers will be subject to satisfactory compliance screening, including right to work in the UK and references.