Executive Support Officer

Vertas Group; Coventry; On-site; GBP 29,000 - 40,000; Full time

Job summary

Vertas Group is seeking an Executive Support Assistant to provide proactive, high-quality support to senior leaders from Coventry. The role combines diary management, meeting coordination and stakeholder liaison within a fast-paced environment.

The position starts onsite in Coventry for training, moving to a hybrid pattern (2 days onsite, 3 days home) after training. It is a temporary 6-month assignment with potential extension.

Qualifications

• Experience as Executive Support Officer or EA or senior administrative professional.
• Highly organised with excellent attention to detail and ability to manage a varied workload.
• Experience in demanding environment with changing priorities.
• Strong diary management and ability to balance competing demands.
• Excellent communicator with strong interpersonal and stakeholder management skills.
• Ability to exercise discretion when handling confidential information.

Responsibilities

• Provide comprehensive executive support to a Director and ensure smooth day-to-day operations.
• Manage complex diaries, schedule appointments and coordinate meetings.
• Organise meetings: agendas, minute-taking and follow-up actions.
• Handle correspondence, inboxes and enquiries with timely responses.
• Coordinate travel, accommodation and logistics as required.
• Build relationships with internal teams, senior leaders and external stakeholders.
• Prioritise tasks and deadlines while maintaining confidentiality.
• Support projects and organisational priorities with administrative backing.

Skills

Diary management

Stakeholder management

Communication

Discretion

Organization

Proactive approach

Job description

Executive Support Assistant

Rate of Pay: £21.34 per hour PAYE / £29.23 per hour UMB

Location: Coventry office, CV1 - onsite full time during training for the first few weeks. Once training is completed, role moves to hybrid basis with 2 days onsite, 3 days working from home.

Hours: Monday - Thursday:8.30am - 5pm Friday's: 8.30am - 4:30pm

Duration: Temporary basis, 6 months with potential to extend.

Are you an experienced Executive Support Officer looking for an opportunity to support a senior leader in a fast-paced and dynamic environment?

We are seeking a highly organised, proactive and professional individual to provide high-quality executive support to Directors, ensuring the smooth and effective delivery of their day-to-day responsibilities.

This is an excellent opportunity for someone who thrives on managing multiple priorities, building strong stakeholder relationships and acting as a trusted point of contact for senior colleagues.

Key Responsibilities

• Provide comprehensive executive support to a Director, ensuring the smooth and efficient operation of day-to-day activities.
• Manage complex and fast-paced diaries, coordinating appointments, meetings and competing priorities effectively.
• Organise and support meetings, including scheduling, preparation of agendas, minute taking and follow-up actions.
• Manage correspondence, inboxes and enquiries, ensuring timely and professional responses.
• Coordinate travel, accommodation and logistical arrangements as required.
• Build and maintain positive working relationships with internal teams, senior leaders, partners and external stakeholders.
• Prioritise multiple tasks and deadlines while handling sensitive information with discretion and confidentiality.
• Contribute to service improvement initiatives and provide administrative support for key projects and organisational priorities.
• Act as a trusted point of contact, representing the Director professionally and effectively.
• Anticipate emerging priorities, identify potential issues and implement solutions before they escalation.

About You

To be successful in this role, you will be:

• An experienced Executive Support Officer, Executive Assistant or senior administrative professional.
• Highly organised with excellent attention to detail and the ability to manage a varied workload.
• Confident working in a demanding environment where priorities can change quickly.
• Skilled at managing complex diaries and balancing competing demands.
• An excellent communicator with strong interpersonal and stakeholder management skills.
• Able to exercise sound judgement, professionalism and discretion when handling confidential information.
• Comfortable working independently, taking ownership of tasks and using your initiative.
• Proactive rather than reactive, with a solutions-focused approach and the ability to anticipate needs.
• Capable of understanding wider organisational priorities and supporting senior leaders to achieve their objectives.

Why Apply?

This role offers the opportunity to work closely with senior leadership, make a meaningful impact on operational effectiveness, and develop strong professional relationships across the organisation. If you are a proactive, resilient and highly organised professional who enjoys supporting senior leaders to perform at their best, we would welcome your application.

All offers will be subject to satisfactory compliance screening, including right to work in the UK and references