Hybrid Document Controller for Project Docs

Xodus; Aberdeen City; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Private Medical Insurance

Company pension

Training & development

Parental leave pay

Wellbeing benefits

Flexible hybrid work

Job summary

Xodus in Aberdeen is seeking a professional Document Controller to manage project documentation, ensuring accuracy and accessibility throughout the lifecycle. The role collaborates with project teams and stakeholders to apply standard document control practices and comply with client requirements.

The successful candidate will maintain MDRs in Excel, control document numbering and revision, log and transmit documents, and support process improvements within a hybrid work arrangement in the

Qualifications

• Experience in a document control role.
• Proficient in MS Office and SharePoint/EDMS.
• Ability to interpret document control procedures and client requirements.
• Strong communication and customer service skills.

Responsibilities

• Provide professional document control support to project teams and stakeholders.
• Create, maintain, and update project Master Document Registers (MDRs), primarily using Excel.
• Ensure documents are correctly numbered, formatted, reviewed, approved, issued, and archived as required.
• Process incoming and outgoing documentation with logging, distribution, and tracking.
• Prepare and issue document transmittals to clients, suppliers, and stakeholders.
• Maintain project filing structures within SharePoint and network drives.
• Access and utilise client EDMS.
• Ensure timely distribution and transmission of project documentation.
• Support continuous improvement of document control processes.

Skills

Document control principles

MS Office proficiency

Communication skills

Time management

Problem solving

Attention to detail

Independent worker

Team collaboration

Adaptability

Tools

Excel

Word

PowerPoint

Outlook

Teams

SharePoint

EDMS

Job description

Xodus in Aberdeen is seeking a professional Document Controller to manage project documentation, ensuring accuracy and accessibility throughout the lifecycle. The role collaborates with project teams and stakeholders to apply standard document control practices and comply with client requirements.

The successful candidate will maintain MDRs in Excel, control document numbering and revision, log and transmit documents, and support process improvements within a hybrid work arrangement in the