Document Control Specialist — Hybrid & Training

Xodus Group; Aberdeen City; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Market competitive salary

Company pension

Training & development

Enhanced parental leave

Private medical insurance

Wellbeing benefits

Social calendar

Flexible working

Diversity & inclusion

Job summary

Xodus Group in Aberdeen seeks a proactive Document Controller to provide professional document control support across projects. You will manage MDRs, ensure accurate numbering, formatting, approval, issuing and archiving of documents, and support project teams with compliant information management.

Working with stakeholders, you will use Excel, SharePoint and EDMS to track documents, support continuous improvement, meet client requirements, and help deliver projects on time while maintaining

Qualifications

• Proven experience in a document control role.
• Experience with document numbering, revision control, workflows, transmittals and filing structures.
• Ability to interpret and apply document control procedures, standards and client requirements.
• Strong customer service and communication skills, both in person and remotely.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint, Outlook and Teams.
• Knowledge of SharePoint and electronic document management systems.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to quickly learn and effectively use new software and company-standard systems.
• Strong problem-solving skills with the ability to prioritise workload and adapt to changing business requirements.
• Clear and effective written and verbal communication skills.

Responsibilities

• Provide professional document control support to project teams and stakeholders.
• Create, maintain, and update project Master Document Registers (MDRs), primarily using Microsoft Excel.
• Ensure documents are correctly numbered, formatted, reviewed, approved, issued, and archived in accordance with company and client requirements.
• Process incoming and outgoing documentation, ensuring accurate logging, distribution, and tracking.
• Prepare and issue document transmittals to clients, suppliers, and project stakeholders. Ensure the timely distribution and transmission of project documentation.
• Maintain project filing structures within SharePoint and network drives.
• Access and utilise client EDMS.
• Ensure the timely distribution and transmission of project documentation.
• Support continuous improvement of document control processes and ways of working.

Skills

Document control

Revision control

Transmittals

Client requirements

Communication

Microsoft Office

SharePoint

Time management

Learning agility

Problem solving

Job description

Xodus Group in Aberdeen seeks a proactive Document Controller to provide professional document control support across projects. You will manage MDRs, ensure accurate numbering, formatting, approval, issuing and archiving of documents, and support project teams with compliant information management.

Working with stakeholders, you will use Excel, SharePoint and EDMS to track documents, support continuous improvement, meet client requirements, and help deliver projects on time while maintaining