Document Controller

Xodus; Aberdeen City; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Private Medical Insurance

Company pension

Training & development

Parental leave pay

Wellbeing benefits

Flexible hybrid work

Job summary

Xodus in Aberdeen is seeking a professional Document Controller to manage project documentation, ensuring accuracy and accessibility throughout the lifecycle. The role collaborates with project teams and stakeholders to apply standard document control practices and comply with client requirements.

The successful candidate will maintain MDRs in Excel, control document numbering and revision, log and transmit documents, and support process improvements within a hybrid work arrangement in the

Qualifications

• Experience in a document control role.
• Proficient in MS Office and SharePoint/EDMS.
• Ability to interpret document control procedures and client requirements.
• Strong communication and customer service skills.

Responsibilities

• Provide professional document control support to project teams and stakeholders.
• Create, maintain, and update project Master Document Registers (MDRs), primarily using Excel.
• Ensure documents are correctly numbered, formatted, reviewed, approved, issued, and archived as required.
• Process incoming and outgoing documentation with logging, distribution, and tracking.
• Prepare and issue document transmittals to clients, suppliers, and stakeholders.
• Maintain project filing structures within SharePoint and network drives.
• Access and utilise client EDMS.
• Ensure timely distribution and transmission of project documentation.
• Support continuous improvement of document control processes.

Skills

Document control principles

MS Office proficiency

Communication skills

Time management

Problem solving

Attention to detail

Independent worker

Team collaboration

Adaptability

Tools

Excel

Word

PowerPoint

Outlook

Teams

SharePoint

EDMS

Job description

Provide professional Document Control support to the Xodus business, ensuring project documentation is managed accurately, consistently and efficiently to support successful project delivery and compliance with company procedures and client requirements.

The role is responsible for the day-to-day management of project documentation, maintaining document integrity, supporting project teams and ensuring information is accessible and controlled throughout the project lifecycle. Working collaboratively with stakeholders across the business, the Document Controller will build strong working relationships, provide guidance and support, and promote the consistent application of document control practices to enable successful project delivery.

Requirements

Key Responsibilities

• Provide professional document control support and guidance to project teams and stakeholders
• Create, maintain, and update project Master Document Registers (MDRs), primarily using Microsoft Excel.
• Ensure documents are correctly numbered, formatted, reviewed, approved, issued, and archived in accordance with company and client requirements.
• Process incoming and outgoing documentation, ensuring accurate logging, distribution, and tracking.
• Prepare and issue document transmittals to clients, suppliers, and project stakeholders. Ensure the timely distribution and transmission of project documentation.
• Maintain project filing structures within SharePoint and network drives
• Access and utilise client Electronic Document Management Systems (EDMS)
• Ensure the timely distribution and transmission of project documentation.
• Support continuous improvement of document control processes and ways of working

Required Experience / Skills / Behaviours

Experience

• Proven experience in a document control role

Skills

• Demonstrable experience of document control principles and processes, including document numbering, revision control, workflows, transmittals, and filing structures.
• Ability to interpret and apply document control procedures, standards and client requirements
• Strong customer service and communication skills, both in person and remotely.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint, Outlook and Teams
• Knowledge of SharePoint and electronic document management systems.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to quickly learn and effectively use new software and company-standard systems.
• Strong problem-solving skills with the ability to prioritise workload and adapt to changing business requirements.
• Clear and effective written and verbal communication skills

Behaviours

• Strong attention to detail and commitment to accuracy
• Builds strong working relationships across the business, taking a collaborative and supportive approach to promoting effective document control practices
• Proactive, flexible, and solutions focused.
• Professional, reliable, and accountable.
• Able to work independently while contributing effectively as part of a team

Benefits

Why you should join us

• We are a diverse, inclusive, respectful, and welcoming place to work
• We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home
• It goes without saying that we offer a market competitive salary to ensure that you know your efforts and inputs are valued
• We offer a company pension scheme to allow you to save for your future
• Access to training and development opportunities
• We have enhanced parental and shared parental leave pay policies available from day one of employment
• We have a number of comprehensive health and wellbeing benefits available for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance
• We ensure there is always something fun to look forward to in the social calendar. From the summer BBQ, Christmas Party, taking part in charitable events or suggesting your own social idea, we celebrate everyone's version of fun. We think our colleagues are the most important part of work, they are who we spend a large proportion of our time with and want to ensure everyone enjoys coming to work

Xodus is dedicated to fostering an equitable, diverse, and inclusive workplace where, every voice is valued, every perspective is celebrated, and everyone can thrive.

Connect with like-minded individuals and allies through our Employee Networks, including Xodus Women's Network, X Pride, Neurodiversity Network and Wellbeing Network.

Join us at Xodus and be part of a team that is shaping the future of energy. Together, we have the power to create change and make a difference.

Location: Aberdeen

The closing date for this role is 14 October 2026.