Document Controller

Xodus Group; Aberdeen City; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Market competitive salary

Company pension

Training & development

Enhanced parental leave

Private medical insurance

Wellbeing benefits

Social calendar

Flexible working

Diversity & inclusion

Job summary

Xodus Group in Aberdeen seeks a proactive Document Controller to provide professional document control support across projects. You will manage MDRs, ensure accurate numbering, formatting, approval, issuing and archiving of documents, and support project teams with compliant information management.

Working with stakeholders, you will use Excel, SharePoint and EDMS to track documents, support continuous improvement, meet client requirements, and help deliver projects on time while maintaining

Qualifications

• Proven experience in a document control role.
• Experience with document numbering, revision control, workflows, transmittals and filing structures.
• Ability to interpret and apply document control procedures, standards and client requirements.
• Strong customer service and communication skills, both in person and remotely.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint, Outlook and Teams.
• Knowledge of SharePoint and electronic document management systems.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to quickly learn and effectively use new software and company-standard systems.
• Strong problem-solving skills with the ability to prioritise workload and adapt to changing business requirements.
• Clear and effective written and verbal communication skills.

Responsibilities

• Provide professional document control support to project teams and stakeholders.
• Create, maintain, and update project Master Document Registers (MDRs), primarily using Microsoft Excel.
• Ensure documents are correctly numbered, formatted, reviewed, approved, issued, and archived in accordance with company and client requirements.
• Process incoming and outgoing documentation, ensuring accurate logging, distribution, and tracking.
• Prepare and issue document transmittals to clients, suppliers, and project stakeholders. Ensure the timely distribution and transmission of project documentation.
• Maintain project filing structures within SharePoint and network drives.
• Access and utilise client EDMS.
• Ensure the timely distribution and transmission of project documentation.
• Support continuous improvement of document control processes and ways of working.

Skills

Document control

Revision control

Transmittals

Client requirements

Communication

Microsoft Office

SharePoint

Time management

Learning agility

Problem solving

Job description

Provide professional Document Control support to the Xodus business, ensuring project documentation is managed accurately, consistently and efficiently to support successful project delivery and compliance with company procedures and client requirements.

The role is responsible for the day-to-day management of project documentation, maintaining document integrity, supporting project teams and ensuring information is accessible and controlled throughout the project lifecycle. Working collaboratively with stakeholders across the business, the Document Controller will build strong working relationships, provide guidance and support, and promote the consistent application of document control practices to enable successful project delivery.

Key Responsibilities

• Provide professional document control support and guidance to project teams and stakeholders.
• Create, maintain, and update project Master Document Registers (MDRs), primarily using Microsoft Excel.
• Ensure documents are correctly numbered, formatted, reviewed, approved, issued, and archived in accordance with company and client requirements.
• Process incoming and outgoing documentation, ensuring accurate logging, distribution, and tracking.
• Prepare and issue document transmittals to clients, suppliers, and project stakeholders. Ensure the timely distribution and transmission of project documentation.
• Maintain project filing structures within SharePoint and network drives.
• Access and utilise client Electronic Document Management Systems (EDMS).
• Ensure the timely distribution and transmission of project documentation.
• Support continuous improvement of document control processes and ways of working.

Required Experience/Skills/Behaviours:

Experience:

• Proven experience in a document control role.

Skills:

• Demonstrable experience of document control principles and processes, including document numbering, revision control, workflows, transmittals, and filing structures.
• Ability to interpret and apply document control procedures, standards and client requirements.
• Strong customer service and communication skills, both in person and remotely.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint, Outlook and Teams
• Knowledge of SharePoint and electronic document management systems.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to quickly learn and effectively use new software and company-standard systems.
• Strong problem-solving skills with the ability to prioritise workload and adapt to changing business requirements.
• Clear and effective written and verbal communication skills.

Behaviours:

• Strong attention to detail and commitment to accuracy.
• Builds strong working relationships across the business, taking a collaborative and supportive approach to promoting effective document control practices.
• Proactive, flexible, and solutions focused.
• Professional, reliable, and accountable.
• Able to work independently while contributing effectively as part of a team.

Why you should join us:

• We are adiverse, inclusive, respectful, and welcoming place to work.
• Wework flexiblyat Xodus which means how you work your day is flexible with a combination of working in the office and at home.
• It goes without saying that we offer amarket competitive salaryto ensure that you know your efforts and inputs are valued.
• We offer acompany pensionscheme to allow you to save for your future.
• Access totraining and developmentopportunities.
• We haveenhanced parental and shared parental leavepay policies available from day one of employment.
• We have a number of comprehensivehealth and wellbeing benefitsavailable for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance.
• We ensure there is always something fun to look forward to in thesocial calendar. From the summer BBQ, Christmas Party, taking part in charitable events or suggesting your own social idea, we celebrate everyone’s version of fun. We think our colleagues are the most important part of work, they are who we spend a large proportion of our time with and want to ensure everyone enjoys coming to work.

Xodus is dedicated to fostering an equitable, diverse, and inclusive workplace where, every voice is valued, every perspective is celebrated, and everyone can thrive.

Connect with like-minded individuals and allies through our Employee Networks, including Xodus Women's Network, X Pride, Neurodiversity Network and Wellbeing Network.

Join us at Xodus and be part of a team that is shaping the future of energy. Together, we have the power to create change and make a difference.

Location–Aberdeen

The closing date for this role is14 October 2026. We look forward to receiving your application.