Hybrid Document Controller – Construction Projects

NUKEM Ltd.; Warrington; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Pension & Life

Private Medical

Share Scheme

Hybrid working

Annual leave 25d

Salary sacrifice

Maternity pay

Employee discounts

EAP

Job summary

NUVIA UK is seeking a Document Controller to manage and safeguard project documentation across its lifecycle. This permanent, hybrid role supports governance, quality, and regulatory compliance, ensuring accurate information is accessible to project teams and external partners.

You will oversee EDMS like Aconex, Asite, Viewpoint or SharePoint, maintain version control, support users, and prepare status reports. Strong organisational, communication, and QA skills are essential.

Qualifications

• Proven experience in a Document Controller or Information Management role.
• Strong understanding of document control processes within construction, engineering, or major project environments.
• Proficiency with EDMS platforms (e.g., Aconex, Asite, Viewpoint, BIM 360, SharePoint).
• Excellent organisational skills with strong attention to detail.
• Ability to manage high volumes of documentation and work to tight deadlines.
• Strong communication skills and confidence in working with multi-disciplinary teams.
• Familiarity with quality assurance practices and information governance requirements.
• Experience working on large construction, rail, infrastructure, or engineering projects advantageous.

Responsibilities

• Establish and maintain document control processes, procedures, and metadata standards.
• Manage the receipt, registration, tracking, and distribution of project documentation.
• Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems.
• Oversee document workflows, ensuring timely reviews, approvals, and close outs.
• Maintain and administer the project’s electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar.
• Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.
• Ensure data integrity, audit trails, and compliance with information governance requirements.
• Conduct document quality checks (e.g., naming conventions, revision control, completeness).
• Prepare reports on document status, compliance, overdue actions, and system metrics.
• Act as a central point of contact for all document control activities.
• Liaise with project managers, engineering teams, contractors, and external stakeholders to ensure documentation is delivered on time.
• Facilitate document-related queries, clarifications, and training sessions.
• Support project start-up and close-out documentation, including handover packages and O&M manuals.
• Assist with information management strategies and continuous improvement initiatives.
• Monitor document deliverables against project schedules and elevate delays as necessary.
• Support change control by ensuring documentation reflects approved changes and updates.
• Organise assurance processes (e.g. gateway reviews).
• Provide regular reporting on project progress (e.g. monthly governance reviews, Board Reports etc.).
• Actively participate in reviews and action implementation of recommendations.
• Ensure appropriate document management systems and audit control measures are in place and adhered to.
• Understand the expected benefits of the project and contribute to tracking progress against benefit realisation plans.

Skills

Document control

Information management

EDMS platforms

Attention to detail

Communication

Team collaboration

Quality assurance

Project support

Education

Degree or equivalent experience

Tools

Aconex

Asite

Viewpoint

BIM 360

SharePoint

Job description

NUVIA UK is seeking a Document Controller to manage and safeguard project documentation across its lifecycle. This permanent, hybrid role supports governance, quality, and regulatory compliance, ensuring accurate information is accessible to project teams and external partners.

You will oversee EDMS like Aconex, Asite, Viewpoint or SharePoint, maintain version control, support users, and prepare status reports. Strong organisational, communication, and QA skills are essential.