Hybrid Defence Projects Coordinator – Admin & Reporting

Serco Group; Salisbury; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Up to 6% contributory pension scheme

25 Days annual leave + bank holidays

Volunteer leave

One paid professional subscription

Life Assurance Policy

Job summary

VIVO Defence Services is seeking a proactive Project Coordinator to support the delivery of facilities management and defence projects. Based in Larkhill, the role focuses on documentation control, compliant records, and system maintenance to ensure projects stay on track.

You will work in a hybrid environment with responsibilities spanning reporting, supplier liaison, and process improvements to enhance efficiency and compliance.

Qualifications

• NVQ Level 2 in Administration or equivalent experience.
• Strong data management and administrative skills with a keen eye for accuracy.
• Ability to prioritise tasks under pressure and meet tight deadlines.
• Strong communication and collaboration skills; challenge non-compliant paperwork.

Responsibilities

• Manage documentation and ensure accurate, timely submission of Commercial records per client policies.
• Maintain MAXIMO and SharePoint with compliant paperwork from suppliers and delivery teams.
• Support financial accuracy by checking supplier and client payment records and resolving anomalies.
• Prepare and maintain performance reports using Excel and MAXIMO; assist audits and system improvements.
• Communicate with suppliers and managers to resolve issues and keep projects moving forward.

Skills

Data management

Attention to detail

Communication skills

Team collaboration

Education

NVQ Level 2 in Administration

Tools

MAXIMO

SharePoint

Excel

Word

Job description

VIVO Defence Services is seeking a proactive Project Coordinator to support the delivery of facilities management and defence projects. Based in Larkhill, the role focuses on documentation control, compliant records, and system maintenance to ensure projects stay on track.

You will work in a hybrid environment with responsibilities spanning reporting, supplier liaison, and process improvements to enhance efficiency and compliance.