Hybrid Contracts & Admin Specialist

Brook Street; Leeds; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

Brook Street is seeking an Executive Administration Officer in Leeds, hybrid with 3 office days per week. 37 hours per week, pay rate £15.17 per hour, assignment until 31/03/27.

You will support the CFO team and Commercial Team with contract management and administrative tasks across England and Wales. The role focuses on managing a shared inbox, organising documents, updating contracts, and providing proactive, detail‑driven admin support to ensure deadlines are met and information remains

Qualifications

• Strong planning and organisational skills to prioritise workload.
• Excellent verbal and written communication with stakeholders.
• Proficient in Microsoft 365 including Outlook, Word, Excel and SharePoint.
• Attention to detail with accurate data management.
• Experience providing admin/operational support in commercial/procurement/contract management.
• Proactive approach to escalate issues when needed.

Responsibilities

• Manage a shared inbox and route enquiries with timely responses.
• Keep CFO SharePoint site organised and documents stored correctly.
• Support updating contracts and commercial records under the Commercial Contract Manager.
• Coordinate controlled sharing of documents with stakeholders.
• Maintain trackers and action logs to keep the team on track.
• Review requests, identify next actions, and escalate as needed.
• Support commercial colleagues with admin tasks to meet deadlines.
• Prepare management information reports for internal and external stakeholders.
• Handle sensitive and commercially confidential information with care.

Skills

Planning

Communication

Microsoft 365

Attention to detail

Administrative support

Procurement/Contracts

Proactive approach

Tools

Outlook

Word

Excel

SharePoint

Job description

Brook Street is seeking an Executive Administration Officer in Leeds, hybrid with 3 office days per week. 37 hours per week, pay rate £15.17 per hour, assignment until 31/03/27.

You will support the CFO team and Commercial Team with contract management and administrative tasks across England and Wales. The role focuses on managing a shared inbox, organising documents, updating contracts, and providing proactive, detail‑driven admin support to ensure deadlines are met and information remains