MIS-Driven Administrative Specialist (Hybrid)

Leeds International; Leeds; Hybrid; GBP 30,000 - 32,000; Part time

Benefits offered by this job

Competitive salary and annual leave

West Yorkshire Pension Fund

Flexible and hybrid working

Career development opportunities

Staff wellbeing benefits

Job summary

Leeds City Council is seeking an Administration Officer to support the Employment and Skills service. The role focuses on maintaining management information systems, processing financial transactions and delivering comprehensive administrative support to enable effective service delivery.

You will work with stakeholders, help with reporting processes, meetings and queries, ensuring data accuracy and confidentiality, and contributing to a responsive, professional service for residents seeking

Qualifications

• Experience of providing high-quality administrative support in a busy working environment.
• Good organisational skills and the ability to manage competing priorities and meet deadlines.
• Experience of using a range of ICT systems, including Microsoft 365 applications, to maintain records and produce reports.
• Excellent communication skills with the ability to build positive working relationships with colleagues, partners and customers.
• Attention to detail and the ability to maintain accurate records while handling sensitive and confidential information appropriately.

Responsibilities

• Provide effective administrative and clerical support to ensure the smooth delivery of service priorities.
• Maintain accurate records and data within the Council's Management Information Systems (MIS) and other corporate systems.
• Process financial documentation, orders and invoices in accordance with Leeds City Council Financial Regulations, including ordering goods and services, processing payments, maintaining accurate financial records and supporting effective budget administration.
• Produce, maintain and distribute administrative information, reports and correspondence as required.
• Organise meetings, prepare documentation, take minutes and monitor follow-up actions.
• Respond to enquiries from staff, learners, partners and customers, providing a professional and efficient service.
• Use Microsoft 365, Google Workspace and other digital systems to support service delivery.
• Maintain filing and record management systems, ensuring information is accurate, secure and accessible.

Skills

Administrative support

Organisational skills

ICT systems

Microsoft 365

Communication

Data handling

Education

Level 3 qualification

Tools

Microsoft 365

Job description

Leeds City Council is seeking an Administration Officer to support the Employment and Skills service. The role focuses on maintaining management information systems, processing financial transactions and delivering comprehensive administrative support to enable effective service delivery.

You will work with stakeholders, help with reporting processes, meetings and queries, ensuring data accuracy and confidentiality, and contributing to a responsive, professional service for residents seeking