HR Services Administrator

NHS; Liverpool; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Flexible working

Job summary

The Walton Centre NHS Foundation Trust is seeking a proactive HR Services Administrator (Band 4) to support recruitment, contractual changes, and employee records across the Trust. This role focuses on maintaining accurate workforce data and ensuring NHS Safer Recruitment standards are met.

You will work with managers and colleagues across the Trust, coordinating recruitment activity, processing changes, and supporting payroll-related changes within a busy HR team.

Qualifications

• Diploma/NVQ Level 4 or equivalent training and experience.
• Experience using Microsoft Word and Excel.
• Experience in an office-based customer-facing environment.
• Experience coordinating diaries and events to strict deadlines.
• Knowledge of Immigration and Border Agency checking criteria.
• Knowledge of NHS terms and conditions and recruitment checks.
• Experience using ESR/NHS Job sites and recruitment processes.

Responsibilities

• Coordinate recruitment campaigns from advert to appointment.
• Prepare interview documentation and candidate correspondence.
• Undertake pre-employment checks in line with NHS standards.
• Issue offers of employment and contracts.
• Maintain accurate records on ESR and HR systems.
• Support payroll-related employee changes and workforce administration.
• Respond to queries from managers, employees, and external applicants.
• Contribute to service improvements and deliver a professional HR service.

Skills

Microsoft Word

Excel

Recruitment

Diary coordination

HRIS/ESR

Customer service

Communication

Education

NVQ Level 4 / Diploma

Tools

ESR

NHS Job sites

Job description

Main area Administration Grade Band 4 Contract Fixed term: 12 months (This role is to cover maternity leave) Hours

• Full time
• Flexible working

37.5 hours per week (willing to consider flexible working options and reduced hours for the successful applicant, if requested) Job ref 160-8285143

Employer The Walton Centre NHS Foundation Trust Employer type NHS Site Sid Watkins building, The Walton Centre site Town Fazakerley Salary £28,392 - £31,157 per annum Salary period Yearly Closing 14/10/2026 23:59

HR Services Administrator

Band 4

Job overview

Please note that unfortunately due to UKVI rules, this role is not eligible for sponsorship for a skilled worker visa.

Are you an organised, customer-focused administrator with excellent attention to detail? Do you enjoy working in a fast-paced environment where your work makes a real difference to colleagues and services across the organisation?

The Walton Centre NHS Foundation Trust is looking for an enthusiastic and proactive HR Services Administrator to join our HR team. This is an exciting opportunity to play a key role in supporting recruitment, contractual changes, employee records management and workforce administration across the Trust

Main duties of the job

As a HR Services Administrator, you will provide a comprehensive and efficient administration service, supporting managers and employees throughout the employee lifecycle. You will be responsible for coordinating recruitment activity, processing contractual changes, maintaining accurate workforce data and ensuring compliance with NHS employment checks and safer recruitment standards.

Working closely with managers and colleagues across the Trust, you will:

• Coordinate recruitment campaigns from advert to appointment.
• Prepare interview documentation and candidate correspondence.
• Undertake pre-employment checks in line with NHS Employment Check Standards
• Issue offers of employment and contracts.
• Maintain accurate records on ESR and other HR systems.
• Support payroll-related employee changes and workforce administration.
• Respond to queries from managers, employees and external applicants.
• Contribute to service improvements and the delivery of a professional, customer-focused HR service.

Working for our organisation

The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.

With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.

Detailed job description and main responsibilities

Please see the job description and person specification document for detailed information about the job description for this vacancy.

Person specification

Qualifications & experience

• Relevant Diploma/NVQ Level 4 or equivalent training and experience as identified
• Experience of using Microsoft Word and Excel.
• Able to demonstrate experience of working in an office based customer focused environment.
• Experience of co-ordination of diaries and events working to a strict deadline
• Good working knowledge of Immigration and Border Agency checking criteria
• Knowledge of NHS terms and conditions
• Good working knowledge of recruitment checks process to maintain NHS Safer Recruitment Standards including DBS process
• Experience in the use of ESR/NHS Job sites.
• Able to demonstrate experience of recruitment.
• Excellent written and verbal communication skills
• Excellent attention to detail.

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