HR Officer (12-Month FTC) – Cardiff, Flexible & Engaging

Geldards Careers; Cardiff; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

35 hour working week

25 days annual leave

Birthday off

Life assurance

Pension scheme

Employee assistance programme

Cycle to Work

Professional subscriptions

Agile working

Staff discounts

Job summary

Geldards LLP is seeking an HR Officer on a fixed-term 12-month contract to join its Cardiff Human Resources team. The role covers recruitment, onboarding, payroll administration, employee records, and HR reporting in a busy professional services environment.

You will coordinate interviews, manage onboarding, process changes, and support employee relations. CIPD Level 3 and strong MS Office skills are essential for success in this role.

Qualifications

• Previous experience in an HR, administration or people-support role.
• Experience providing administrative support within a professional office environment.
• Experience maintaining confidential records and information.
• Experience working with Microsoft Office applications.
• CIPD Level 3 qualified.
• Understanding of HR principles and employment practices.
• Understanding of confidentiality and data protection requirements.
• Awareness of the employee lifecycle.
• Excellent attention to detail and accuracy.
• Strong organisational and administrative skills.
• Ability to prioritise workload effectively.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Good Microsoft Office skills including Excel, Word and Outlook.
• Ability to build positive working relationships.

Responsibilities

• Coordinate recruitment campaigns, advertising vacancies and liaising with agencies and candidates.
• Arrange interviews and assessments.
• Manage recruitment administration through the applicant tracking process.
• Prepare offer letters, contracts of employment and onboarding documentation.
• Conduct new starter administration and coordinate induction arrangements.
• Ensure all pre-employment checks are completed, including right-to-work documentation and references.
• Maintain accurate employee records and personnel files.
• Process contractual changes and prepare associated documentation.
• Manage new starter, leaver and internal transfer administration.
• Monitor probationary periods and issue reminders to managers.
• Ensure HR records are maintained in accordance with data protection requirements.
• Maintain organisational charts and employee information.
• Prepare monthly payroll information for submission to payroll providers.
• Process changes relating to salary, benefits, maternity, paternity, sickness and other employee changes.
• Support benefit administration and act as a point of contact for routine employee queries.
• Ensure payroll records are maintained accurately.
• Support the HR Advisor with employee relations cases.
• Prepare correspondence and meeting documentation.
• Attend meetings to take notes where required.
• Monitor absence levels and support absence-management processes.
• Assist with flexible-working requests and family-leave administration.
• Coordinate training programmes and learning activities.
• Maintain learning records and training matrices.
• Monitor completion of mandatory training.
• Support the administration of appraisal and performance-review processes.
• Maintain HR systems and employee databases.
• Produce regular and ad hoc HR reports.
• Support reporting on headcount, turnover, absence, diversity and recruitment measures.
• Assist with audit and compliance activities.
• Ensure data integrity across HR systems.
• Provide first-line advice and support for routine employee queries.
• Support employee engagement, wellbeing and internal communication initiatives.
• Assist in coordinating surveys, events and people-focused projects.
• Promote the Firm's values and positive employee experience across all offices.
• Participate in HR projects and process improvement initiatives.
• Support policy reviews and updates.
• Identify opportunities to improve efficiency and service delivery.
• Assist with HR-related change projects and organisational initiatives.

Skills

HR Admin

Confidential data

MS Office

CIPD Level 3

Communication

Organisational skills

Data protection

Employee lifecycle

Attention to detail

Time management

Interpersonal skills

Confidentiality

Education

CIPD Level 3

Tools

MS Office suite

Job description

Geldards LLP is seeking an HR Officer on a fixed-term 12-month contract to join its Cardiff Human Resources team. The role covers recruitment, onboarding, payroll administration, employee records, and HR reporting in a busy professional services environment.

You will coordinate interviews, manage onboarding, process changes, and support employee relations. CIPD Level 3 and strong MS Office skills are essential for success in this role.