HR Officer (Fixed-Term Contract) - Human Resources

Geldards Careers; Cardiff; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

35 hour working week

25 days annual leave

Birthday off

Life assurance

Pension scheme

Employee assistance programme

Cycle to Work

Professional subscriptions

Agile working

Staff discounts

Job summary

Geldards LLP is seeking an HR Officer on a fixed-term 12-month contract to join its Cardiff Human Resources team. The role covers recruitment, onboarding, payroll administration, employee records, and HR reporting in a busy professional services environment.

You will coordinate interviews, manage onboarding, process changes, and support employee relations. CIPD Level 3 and strong MS Office skills are essential for success in this role.

Qualifications

• Previous experience in an HR, administration or people-support role.
• Experience providing administrative support within a professional office environment.
• Experience maintaining confidential records and information.
• Experience working with Microsoft Office applications.
• CIPD Level 3 qualified.
• Understanding of HR principles and employment practices.
• Understanding of confidentiality and data protection requirements.
• Awareness of the employee lifecycle.
• Excellent attention to detail and accuracy.
• Strong organisational and administrative skills.
• Ability to prioritise workload effectively.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Good Microsoft Office skills including Excel, Word and Outlook.
• Ability to build positive working relationships.

Responsibilities

• Coordinate recruitment campaigns, advertising vacancies and liaising with agencies and candidates.
• Arrange interviews and assessments.
• Manage recruitment administration through the applicant tracking process.
• Prepare offer letters, contracts of employment and onboarding documentation.
• Conduct new starter administration and coordinate induction arrangements.
• Ensure all pre-employment checks are completed, including right-to-work documentation and references.
• Maintain accurate employee records and personnel files.
• Process contractual changes and prepare associated documentation.
• Manage new starter, leaver and internal transfer administration.
• Monitor probationary periods and issue reminders to managers.
• Ensure HR records are maintained in accordance with data protection requirements.
• Maintain organisational charts and employee information.
• Prepare monthly payroll information for submission to payroll providers.
• Process changes relating to salary, benefits, maternity, paternity, sickness and other employee changes.
• Support benefit administration and act as a point of contact for routine employee queries.
• Ensure payroll records are maintained accurately.
• Support the HR Advisor with employee relations cases.
• Prepare correspondence and meeting documentation.
• Attend meetings to take notes where required.
• Monitor absence levels and support absence-management processes.
• Assist with flexible-working requests and family-leave administration.
• Coordinate training programmes and learning activities.
• Maintain learning records and training matrices.
• Monitor completion of mandatory training.
• Support the administration of appraisal and performance-review processes.
• Maintain HR systems and employee databases.
• Produce regular and ad hoc HR reports.
• Support reporting on headcount, turnover, absence, diversity and recruitment measures.
• Assist with audit and compliance activities.
• Ensure data integrity across HR systems.
• Provide first-line advice and support for routine employee queries.
• Support employee engagement, wellbeing and internal communication initiatives.
• Assist in coordinating surveys, events and people-focused projects.
• Promote the Firm's values and positive employee experience across all offices.
• Participate in HR projects and process improvement initiatives.
• Support policy reviews and updates.
• Identify opportunities to improve efficiency and service delivery.
• Assist with HR-related change projects and organisational initiatives.

Skills

HR Admin

Confidential data

MS Office

CIPD Level 3

Communication

Organisational skills

Data protection

Employee lifecycle

Attention to detail

Time management

Interpersonal skills

Confidentiality

Education

CIPD Level 3

Tools

MS Office suite

Job description

HR Officer (Fixed-Term Contract) - Human Resources

Department: Human Resources

Employment Type: Fixed Term Contract

Location: Cardiff

Description

Geldards LLP is a leading regional law firm with offices in Cardiff, Chelmsford, Derby, Nottingham and London. We are currently recruiting for a HR Officerto join our Human Resourcesteam on an expected 12-month fixed term contract in our open plan and collaborative Cardiff office.

Key Responsibilities

Recruitment and Onboarding

• Coordinate recruitment campaigns, advertising vacancies and liaising with agencies and candidates.
• Arrange interviews and assessments.
• Manage recruitment administration through the applicant tracking process.
• Prepare offer letters, contracts of employment and onboarding documentation.
• Conduct new starter administration and coordinate induction arrangements.
• Ensure all pre-employment checks are completed, including right-to-work documentation and references.

HR Administration

• Maintain accurate employee records and personnel files.
• Process contractual changes and prepare associated documentation.
• Manage new starter, leaver and internal transfer administration.
• Monitor probationary periods and issue reminders to managers.
• Ensure HR records are maintained in accordance with data protection requirements.
• Maintain organisational charts and employee information.

Payroll and Benefits Administration

• Prepare monthly payroll information for submission to payroll providers.
• Process changes relating to salary, benefits, maternity, paternity, sickness and other employee changes.
• Support benefit administration and act as a point of contact for routine employee queries.
• Ensure payroll records are maintained accurately.

Employee Relations Support

• Support the HR Advisor with employee relations cases.
• Prepare correspondence and meeting documentation.
• Attend meetings to take notes where required.
• Monitor absence levels and support absence-management processes.
• Assist with flexible-working requests and family-leave administration.

Learning and Development

• Coordinate training programmes and learning activities.
• Maintain learning records and training matrices.
• Monitor completion of mandatory training.
• Support the administration of appraisal and performance-review processes.

HR Systems and Reporting

• Maintain HR systems and employee databases.
• Produce regular and ad hoc HR reports.
• Support reporting on headcount, turnover, absence, diversity and recruitment measures.
• Assist with audit and compliance activities.
• Ensure data integrity across HR systems.

Employee Experience and Engagement

• Provide first-line advice and support for routine employee queries.
• Support employee engagement, wellbeing and internal communication initiatives.
• Assist in coordinating surveys, events and people-focused projects.
• Promote the Firm's values and positive employee experience across all offices.

Projects and Continuous Improvement

• Participate in HR projects and process improvement initiatives.
• Support policy reviews and updates.
• Identify opportunities to improve efficiency and service delivery.
• Assist with HR-related change projects and organisational initiatives.

Skills, Knowledge and Expertise

Essential

• Previous experience within an HR, administration or people-support role.
• Experience of providing administrative support within a professional office environment.
• Experience maintaining confidential records and information.
• Experience working with Microsoft Office applications.
• CIPD Level 3 qualified.
• Understanding of HR principles and employment practices.
• Understanding of confidentiality and data protection requirements.
• Awareness of the employee lifecycle.
• Excellent attention to detail and accuracy.
• Strong organisational and administrative skills.
• Ability to prioritise workload effectively.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Good Microsoft Office skills including Excel, Word and Outlook.
• Ability to build positive working relationships.

Desirable

• Experience within a law firm or professional services environment.
• Experience using HR systems.
• Experience supporting recruitment or HR administration processes.
• CIPD Level 5 qualification or working towards CIPD qualification.
• Further HR-related qualification or training.
• Knowledge of UK employment law.
• Understanding of professional services environments.
• Knowledge of HR systems and reporting.
• Experience producing reports and analysing data.
• Experience coordinating projects or events.

Benefits

In return, you will have the opportunity to develop your career within our Human Resourcesteam based in our Cardiff offices and will be paid a competitive salary, as well as qualifying for other benefits such as:

• 35 hour working week - Monday to Friday, 9am to 5pm
• 25 days annual leave plus bank holidays pro rata (increasing with additional years of service)
• A day off on your birthday each year
• Life assurance (x3 times salary)
• Pension scheme (Legal and General)
• Dedicated employee assistance programme
• Salary sacrifice options (including Cycle to Work Scheme, additional pension contributions and annual leave purchase options)
• Professional subscription fees
• Agile working arrangements
• Staff legal services discounts
• On-site coffee shop with discounted staff rates – Cardiff office
• Discounts at NCP parking sites – Cardiff office

If you would like to have a confidential discussion with regards to your career and your next move, or have any questions please feel free to contact [e-mail].

We are committed to ensuring that the organisation removes any unnecessary barriers to the employment of any individual. We recognise that when you are living with a disability, chronic illness or neurodiversity, having some form of reasonable adjustment, whether physical or extra time for written tasks for example can allow you the opportunity to compete on equal terms. If you are subsequently invited for an interview, please let us know if there are there any adjustments we can make to the recruitment process to make it more accessible to you.