HR Coordinator

Confidential; West of England, Bath; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Private medical insurance

Pension 5%

Bonus up to 5 weeks' salary

Annual leave

Paid sick leave

Enhanced parental leave

Job summary

Robert Half are recruiting for a People Operations Coordinator on behalf of a client, a growing technology and engineering business. The role is a 12-month fixed-term contract based in a city-centre office and can be full-time or part-time, with a salary of £30,000-£40,000 DOE.

You will support day-to-day administration of the employee experience, manage onboarding, recruitment admin and HR inbox queries, and handle records with accuracy while escalating when needed.

Qualifications

• Highly organized and detail-focused
• Strong standards for accuracy and completeness
• Accountable and proactive, ownership mindset
• Clear and professional communicator with employees, candidates and managers
• Practical, solutions-focused with good judgement on escalation
• Trustworthy and discreet with confidential information
• Digitally capable and quick to learn new systems/workflows
• Experience with coordinating HR administration desirable

Responsibilities

• Manage day-to-day People administration and keep records accurate.
• Coordinate recruitment administration including final-stage interviews and records.
• Oversee onboarding administration ensuring contracts, docs and right-to-work checks are complete.
• Coordinate with internal teams to ensure day one readiness for new starters.
• Manage offboarding administration, records, equipment returns and system access.
• Handle HR inbox, resolve straightforward queries and escalate where HR judgement is needed.
• Proactively follow up with employees, managers and teams to prevent delays.
• Identify opportunities to improve People processes and help implement changes.
• Provide occasional office administration support for full-time roles as needed

Tools

Airtable

Job description

People Operations Coordinator - 12-Month Fixed-Term Contract

Robert Half are recruiting for a People Operations Coordinator on behalf of our client, a growing technology and engineering business.

Our client develops advanced technologies and high-performance products for demanding global markets. We are looking for a highly organised and detail-focused People Operations Coordinator to join the team on a 12-month fixed-term contract, based at a city-centre office. The role can be offered on a full-time or part-time basis.

The position is paying £30,000-£40,000 DOE.

The Role

This role sits at the heart of the day-to-day administration supporting the employee experience. You will ensure People processes run smoothly, records remain accurate and important actions are followed through.

You will coordinate key stages of the employee lifecycle, from recruitment administration and onboarding through to employee changes and offboarding. You will maintain People records, manage absence and right-to-work administration, coordinate recruitment activity and act as the first point of contact for straightforward queries through the HR inbox.

A key focus will be onboarding, ensuring new starters have everything they need for their first day, including completed documentation, equipment, systems access and practical arrangements.

You won't be expected to make HR policy or employee-relations decisions. Instead, you will take ownership of processes within your remit, resolve straightforward queries, proactively follow up on outstanding actions and recognise when matters need to be escalated.

You don't need a formal HR background. You may already work in People Operations or HR administration, or you could be an experienced administrator or coordinator looking to apply your skills in a People environment.

Key Responsibilities

• Manage day-to-day People administration, ensuring employee records, absence information, right-to-work documentation and employee changes are accurate and up to date.
• Coordinate recruitment administration, including final-stage interviews, candidate records and completion of required recruitment steps.
• Manage onboarding administration, ensuring contracts, documentation and right-to-work checks are completed accurately and on time.
• Coordinate with internal teams to ensure new starters have everything required for day one.
• Manage offboarding administration, including documentation, employee records, equipment returns and systems access.
• Manage the HR inbox, resolving straightforward factual and process queries and escalating matters requiring HR judgement.
• Proactively follow up with employees, hiring managers and other teams to keep processes moving and prevent delays.
• Identify practical opportunities to improve People processes and help implement agreed changes.
• For full-time appointments, provide occasional practical office administration support.

About You

• Highly organised and detail-focused, with strong standards for accuracy and completeness.
• Accountable and proactive, taking ownership of work through to completion.
• Comfortable managing multiple priorities, processes and deadlines.
• A clear and professional communicator, confident working with employees, candidates and hiring managers.
• Practical and solutions-focused, with good judgement around when to resolve or elevate issues.
• Trustworthy and discreet when handling confidential information.
• Digitally capable and comfortable learning new systems and workflows.

Desirable Experience

• Previous experience in People Operations, HR administration or a similar role.
• Experience coordinating recruitment or onboarding.
• Familiarity with right-to-work or employee compliance administration.
• Experience using Airtable or similar workflow/database tools.
• Experience in a technology, engineering or manufacturing environment.
• Experience improving administrative processes.

Benefits

• Private medical insurance.
• 5% employer pension contribution, independent of personal contribution.
• Annual bonus scheme of up to 5 weeks' salary for exceptional contribution.
• Annual leave aligned to working pattern.
• Paid sick leave.
• Enhanced maternity and paternity leave after two years' service.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.