HR Coordinator (human Resources Coordinator)

The Supply Register Ltd.; Stafford; On-site; GBP 30,000 - 35,000; Full time

Job summary

The Supply Register Ltd. in the United Kingdom is seeking an HR Coordinator to provide day-to-day transactional HR and recruitment support across the full employee lifecycle, in a fast-growing, founder-led business of around 60 people.

You will coordinate end-to-end recruitment, manage HR data and HRIS, and maintain a compliant HR administration process, with scope to grow into a specialist or advisory role as the function scales.

Qualifications

• Previous experience in an HR administration, coordination or generalist support role
• Experience supporting recruitment processes (scheduling, screening, coordination)
• Confident using HR systems/HRIS and standard Microsoft Office and other workspace tools
• High attention to detail, particularly with HR records, data, and confidential information
• Clear, professional communicator, comfortable handling first-line employee queries
• Able to work effectively in a fast-paced, evolving environment
• Understands and respects confidentiality given regular access to sensitive employee data

Responsibilities

• Coordinate recruitment activity end-to-end: posting roles, screening applications, scheduling interviews, and liaising with hiring managers and candidates
• Support the offer and pre-employment check process (references, right-to-work, contracts)
• Own the new starter process: inductions, paperwork, system access requests, and first-week check-ins
• Maintain accurate, compliant HR files (physical and digital) for all employees
• Manage and update HR data/HRIS, ensuring records are current for headcount, absence, and reporting purposes
• Support production of routine HR reports and metrics
• Act as the first point of contact for day-to-day employee queries (holiday, policies, benefits), escalating more complex matters appropriately
• Signpost employees to relevant policies and self-service resources
• Help maintain and update the policy library as things change
• Provide flexible support across HR and, where needed, adjacent functions as priorities shift
• Contribute ideas for improving processes as the organisation grows
• Other tasks which may be reasonably required from time to time
• Priorities can shift quickly you might be sourcing candidates one day and updating HR systems the next
• Processes are still being built in places, so you'll sometimes be working things out as you go rather than following an established playbook
• Investment-backed and founder-led, so pace and visibility are both high decisions get made fast

Skills

HR

Recruitment

Systems

Data accuracy

Communication

Pace

Discretion

Education

CIPD Level 3

Tools

Microsoft Office

HRIS

Job description

Job Title: HR Coordinator

Reporting to: Managing Director (line management); Fractional HRD (functional reporting)

Salary: £30,000 to £35,000per annum

Contract type: Full time or Part time (phone number removed) FTE)

About the Role

Provide day-to-day transactional HR and internal recruitment support to a fast-growing, founder-led business of around 60 people. This is a hands-on role covering internal recruitment coordination, onboarding, HR administration, and first-line employee queries giving one person a broad view across the employee lifecycle while the organisation continues to scale.

There is genuine scope for the right person to grow with the business, potentially progressing towards a more specialist or advisory HR or talent role as the function develops.

Key Responsibilities

Internal Recruitment support

• Coordinate recruitment activity end-to-end: posting roles, screening applications, scheduling interviews, and liaising with hiring managers and candidates

• Support the offer and pre-employment check process (references, right-to-work, contracts)

• Help maintain a positive candidate experience as the business scales its hiring

Onboarding

1. Own the new starter process: inductions, paperwork, system access requests, and first-week check-ins

1. Continuously improve onboarding materials as the business and roles evolve

HR administration & data

1. Maintain accurate, compliant HR files (physical and digital) for all employees

1. Manage and update HR data/HRIS, ensuring records are current for headcount, absence, and reporting purposes

1. Support production of routine HR reports and metrics

First-line HR support

1. Act as the first point of contact for day-to-day employee queries (holiday, policies, benefits), escalating more complex matters appropriately

1. Signpost employees to relevant policies and self-service resources

1. Help maintain and update the policy library as things change

General

1. Provide flexible support across HR and, where needed, adjacent functions as priorities shift

1. Contribute ideas for improving processes as the organisation grows much of what this role covers will evolve over time

1. Other tasks which may be reasonably required from time to time

What Working Here Is Like:

1. Priorities can shift quickly you might be sourcing candidates one day and updating HR systems the next

1. Processes are still being built in places, so you'll sometimes be working things out as you go rather than following an established playbook

1. Investment-backed and founder-led, so pace and visibility are both high decisions get made fast

Person Specification

Essential Criteria:

Area

Criteria

HR

Previous experience in an HR administration, coordination or generalist support role

Recruitment

Experience supporting recruitment processes (scheduling, screening, coordination)

Systems

Confident using HR systems/HRIS and standard Microsoft Office and other workspace tools

Data & accuracy

High attention to detail, particularly with HR records, data, and confidential information

Communication

Clear, professional communicator, comfortable handling first-line employee queries

Pace

Able to work effectively in a fast-paced, evolving environment

Discretion

Understands and respects confidentiality given regular access to sensitive employee data

Desirable Criteria:

Area

Criteria

Qualifications

CIPD Level 3 (or working towards)

Sector experience

Experience in a scale-up, SME or investment-backed business

Employment law

Working knowledge of core UK employment law and policies

Growth mindset

Interest in developing further into a specialist or advisory HR/talent role

Process improvement

Experience helping to build or improve HR processes rather than just following them