People Coordinator

Ygam; Greater London; Hybrid; GBP 29,000 - 33,000; Full time

Benefits offered by this job

Flexible working hours

Competitive pension contributions

25 days annual leave + holidays

Cycle/season ticket loans

Employee assistance programme

Job summary

Ygam is seeking a proactive Recruitment & People Support professional for a 6-month fixed-term contract. You will coordinate recruitment across the organisation, manage interview scheduling and onboarding, and deliver high-quality HR administration. The role blends recruitment activity with onboarding tasks and overall People Team support.

You will handle multiple processes, maintain records, and ensure an inclusive candidate experience while adapting to changing priorities and timelines.

Qualifications

• Experience coordinating recruitment in busy environments.
• Strong admin support in a People/HR function preferred.
• Understanding of recruitment best practice and candidate experience.
• Experience using applicant tracking systems and HR systems.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).

Responsibilities

• Coordinate recruitment activity across the organisation within timescales.
• Manage recruitment admin: interviews, assessments, records.
• Be main contact for candidates and hiring managers.
• Arrange onboarding and induction for new starters.
• Provide high quality HR administration throughout the lifecycle.

Skills

Recruitment coordination

Administrative support

Candidate experience

MS Office

Communication

Organisational skills

Confidentiality

Tools

ATS

HR systems

Job description

A little bit about the role

Contract:Full Time, Fixed Term (6 months)

Salary:£29,151.91 (£32,727.26 if based in London/receiving London Office Allowance) plus competitive pension

Location: Flexible, hybrid. If you are based in London or receiving London Office Allowance you are required to attend the London office twice a week. If you are based outside of London, you are required to attend the London office once a month. (Please note that travel to the London office is at your own expense)
This six-month role has been created to provide additional capacity during a busy period of organisational growth and change, with a particular focus on supporting a high volume of recruitment activity and providing an efficient, inclusive and candidate-focused recruitment service across the organisation
Alongside recruitment, the role will support the People Officer with onboarding new starters and provide high-quality HR administration across the employee lifecycle. This is a fast-paced and varied role that would suit someone with an interest in recruitment, who is highly organised, proactive and passionate about delivering excellent people services.

Key Responsibilities

Recruitment

• Coordinate recruitment activity across the organisation, ensuring vacancies are advertised effectively on relevant platforms and within agreed timescales.
• Manage recruitment administration, including scheduling interviews, coordinating assessment activities and maintaining accurate recruitment records and trackers.
• Act as a key point of contact for candidates and hiring managers throughout the recruitment process, delivering a positive and inclusive experience.
• Coordinate reasonable adjustments for candidates and support the organisation's commitment to equitable and inclusive recruitment practices.

Onboarding

• Support the People Officer in coordinating onboarding activities for new starters, ensuring a smooth and welcoming transition into the organisation.
• Assist with preparing contracts, offer letters and onboarding documentation.
• Coordinate induction schedules, meetings and introductory sessions with managers and key stakeholders.

Administration

• Provide high-quality administrative support across the employee lifecycle, maintaining accurate employee records and HR systems.
• Act as a first point of contact for routine People Team queries, providing timely responses and escalating where appropriate.
• Provide administrative support to People Team projects and initiatives as required.

For list of full responsibilities, please see the job pack

A little bit about you

Experience and Knowledge

• Experience of coordinating recruitment processes within a busy environment and managing multiple recruitment activities simultaneously
• Experience of providing high-quality administrative support, ideally within a People/HR function
• Knowledge of recruitment best practice and an understanding of the importance of delivering an excellent candidate experience.
• Experience of using applicant tracking systems, HR systems or other database management systems.
• Strong working knowledge of Microsoft Office applications, particularly Outlook, Word and Excel
• Understanding of employee onboarding processes and HR administration.
• Awareness of equality, diversity and inclusion principles and their application within recruitment and people practices

Characteristics and Skills

• Excellent organisational skills, with the ability to manage multiple recruitment activities and competing priorities simultaneously.
• Strong attention to detail and commitment to producing accurate work.
• Excellent written and verbal communication skills, with the ability to build positive relationships with a wide range of stakeholders.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• A proactive and customer-focused approach with a commitment to delivering excellent service.
• Strong problem-solving skills and the ability to identify opportunities for process improvement.
• Adaptable and flexible, with the ability to respond positively to changing priorities.
  

Benefits

• Flexible working hours
• Competitive pension employer contribution
• 25 days annual leave + bank holidays + office closes from 25 Dec to 1 Jan
• Interest free loan for season ticket
• Personal coaching and mentoring
• Cycle loan scheme
• Deposit loan scheme
• Volunteering days
• Employee assistance programme
• Life Assurance Scheme (x3 salary)