HR Administrative Assistant

SCIRIS; Reading; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare communications agency is seeking a Human Resources Administrative Assistant in Reading. The role involves supporting the Talent Manager with HR administration, recruitment, and general administration tasks. The ideal candidate will possess strong organisational and communication skills, alongside a degree and a proactive attitude. This hybrid position offers a chance to contribute to a dynamic team focused on delivering excellence in healthcare communications.

Qualifications

• Educated to degree level.
• Experience in an HR administrative role would be an advantage.

Responsibilities

• Manage employment status change letters and update the HR database.
• Assist in ensuring that HR documentation is kept up to date.
• Support with the scheduling of interviews.

Skills

Organisational Skills

Problem Solving

Communication

Attention to Detail

Education

Degree

Tools

Microsoft Office

Job description

Porterhouse Medical

Porterhouse Medical is a global insights and healthcare communications agency with a reputation for excellence. We work with some of the largest pharmaceutical companies in the world, helping them to connect with a global audience of healthcare professionals and patients, with a focus on improving people’s lives.

Our growing, expert team is the perfect blend of science and creativity. We have editors, strategists, medical writers, client services managers and designers, who all work closely together on a variety of projects to ensure they are completed to the highest standard for our clients.

Our core values, which form our Porterhouse PATH (Passion, Ambition, Togetherness and Humour), are built into our daily working lives and contribute to our culture and strong relationships.

Porterhouse Medical is part of SCIRIS, a global family of agencies delivering exceptional healthcare communications and consultancy services. SCIRIS connects best-in-class capabilities to achieve success across therapeutic categories and all phases of brand development through offering bespoke programmes in healthcare communications, health economics and outcomes research, creative and brand strategy, medical compliance, and insights.

Together we are united by our ability to deliver intelligent solutions, inspired by science.

HR Administrative Assistant – Hybrid / Reading Office

We are currently looking for a Human Resources Administrative Assistant to support our Talent Manager. The successful candidate will be highly organised, have exceptional problem-solving and diplomacy skills, and the ability to handle sensitive information confidentially. Strong face-to-face and written communication skills and a proven ability to quickly develop engaging professional relationships are also essential.

Key Duties Will Include

People administration

• Manage employment status change letters and update the HR database
• Assist in ensuring that HR documentation is kept up to date
• Ensure background and reference checks are completed for new hires
• Create CMAP profiles for new starters and keep them updated
• Organise the schedule of on-boarding meetings for all new starters
• Complete employment checks, including verification of right to work
• Monitor work anniversaries and organise the appropriate acknowledgement
• Liaise with our benefits providers, providing them with timely information of joiners/leavers
• Assist employees with HR-related questions

Recruitment

• Set up remote writing and literacy tests for candidates
• Share tests with internal senior staff and provide candidates with regular updates
• Support with the scheduling of interviews
• Develop electronic files for each candidate
• Ensure recruitment trackers are kept up to date
• Advertise entry-level vacancies on university job boards and keep them updated
• Organise and attend recruitment fairs at universities and other events

General administration

• Assist in payroll preparation when required
• Coordinate HR projects and training courses
• Monitor outstanding leave and provide line managers with timely reports
• Assist with updating role profiles as appropriate
• Maintain the freelance database
• Maintain the internal skills database

Desired background and skills

• Educated to degree level
• Experience in an HR administrative role would be an advantage
• Strong literacy and numeracy skills, and excellent attention to detail
• Confident in Microsoft Office suite
• A strong work ethic and a solution-focused ‘can do’ attitude

Applications

You must be a UK citizen or have settled status to be considered for this vacancy.

We do not accept unsolicited CVs from recruiters or employment agencies.