HR Assistant

RMadillo Packaging; Glenrothes; On-site; GBP 26,000; Full time

Job summary

An established industry player is seeking a proactive HR Assistant to join their dynamic team. This temporary role, covering maternity leave, offers a unique opportunity to support a variety of HR functions, from onboarding new hires to managing employee records. The ideal candidate will thrive in a fast-paced environment and possess strong communication skills. With a focus on personal development and a commitment to diversity, this role promises not just a job, but a chance to make a positive impact within the organization. Flexible hours and a supportive team culture await you in this exciting position.

Benefits

Employee Assistance Programme

30 days annual leave

Extra day off on birthday

Wellness Wednesday

Christmas and New Year shutdown

Paid time off for personal events

Flexible Working

Training Days

Volunteer Days

Cycle to work scheme

Qualifications

• Proven track record in HR administration with strong organizational skills.
• Experience with IT systems and creating mail merge documents.

Responsibilities

• Provide HR admin support, answering queries via email and phone.
• Assist with recruitment administration and onboarding processes.

Skills

HR Administration

Communication Skills

Multi-tasking

IT Systems Proficiency

Education

Formal Administration Qualification

HR Qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Adobe Sign

Job description

Location: Glenrothes

Salary: £26,000 per year

Hours: 37.5 per week (early finish on Friday)

Job Type: Full time

Contract Type: Temporary

At The HR Booth, we work in partnership with our clients, taking great care and attention to understand our clients business, culture and people. We offer commercial advice and solutions, supporting SME businesses across Scotland and the UK in many sectors and industries, supporting all aspects of HR.

About You

We are looking for someone with a can-do attitude and someone who can build relationships with people at all levels of an organisation, and who is a team player. We are looking for someone with a growth mindset and who does not like drama you must be proactive and want to get things done, working with minimal supervision.

Our Core Values Are

• Trust
• Relationships
• Quality
• Solutions Minded
• Agile and Responsiveness
• Personal Development
  
  

You will want to make a positive difference, and you will enjoy working in a fast-paced environment, where flexibility and variety is something you are used to.

Main Purpose Of The Role

We are looking for a Temporary HR Assistant, covering maternity leave, who is extremely well-organised with a proven track record of balancing multiple priorities through a flexible and adaptable approach to work.

You will be the first point of contact for day-to-day HR in the business, supported by our wider HR Team, including our team of HR Consultants. You will provide HR admin support to a range of clients, answering queries on email and via the telephone.

Key Tasks

• Accurately process and record employees on our clients HR systems
• Ensure our clients new hires are on boarded correctly - send out offers/contract of employment, reference requests, upload details to system, arrange induction and all the associated set up for this and deliver induction via Teams where required
• Respond to emails in our client's HR inbox
• Provide monthly reports on data such as right to work checks, training, staff turnover and absence to our clients
• Offboarding - ensure our client's leavers are processed accordingly, letters confirming final date of employment, payroll notified of final payments and exit interviews arranged
• Manage paperwork in relation to probationary periods, contract changes, flexible working requests etc for our client's
• Follow up on sickness absence, medical certificates etc on our HRIS for our client's
• Process our client's leaver information correctly, ensure correct calculation of outstanding holidays for payroll
• Assist with recruitment administration, managing communication with candidates and our clients. This will also include some telephone/video interviews and arranging interviews
• Assist and perform HR activities to provide support across the business
  
  

Essential Attributes

• Previous HR Administration experience
• Previous experience using IT systems as well as Microsoft word, excel, powerpoint, and outlook, with experience of creating mail merge documents for bulk letters/emails
• Ability to multi-task
• Strong communication skills, both written and verbal
• Eager to learn and develop
• Hold a current valid driving licence
  
  

Desirable Attributes

• Formal administration qualification
• Working towards HR qualification
• Previous experience in an administration role
• Knowledge of using Adobe Sign or equivalent electronic signature software
  
  

We are a small and friendly team, and we offer good learning opportunities, flexible hours, support with professional training where appropriate, and an Employee Assistance Programme for our team and their families. In addition, our team get time off to support volunteer projects and some examples include projects such as nature, supporting young people with employability skills and other projects driven by our team. You will also be able to access hundreds of discounts with retailers globally, and we have other benefits such as cycle to work scheme.

We offer 30 days annual leave, plus an extra day off on your birthday, Wellness Wednesday, Christmas and New Year shutdown and paid time off for moments that matter - this could include attending a child's nativity, time off for a child's first day at school, your wedding (or divorce!).

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements.

If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need!

We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.

As such, we are proud to be an Equal Opportunity Employer.

This is a full-time role but applications from part time candidates will be considered where we can offer a job share option. Please note this is a temporary position to cover maternity leave, with an expected start date in July 2025.

Benefits: Employee Assistance Programme, 32 days holiday, Flexible Working, Training Days, Volunteer Days

REF-221188