HR Assistant

ASA Recruitment; Glasgow; On-site; GBP 22,000 - 26,000; Full time

Job summary

A prominent HR position is available in Glasgow for an HR Assistant on a 4-week contract. The successful candidate will support the HR team by managing HR administrative tasks, ensuring data accuracy, and overseeing recruitment processes. With immediate start opportunities, this role is perfect for individuals looking to enhance their HR experience.

Qualifications

• 2 years experience in an HR Administration role.
• Advanced user of HR systems.
• Working knowledge of Microsoft Office Suite.

Responsibilities

• Deliver HR administrative service and support HR Managers.
• Maintain HR system and ensure accurate data input.
• Support recruitment processes and onboarding of new employees.

Skills

Communication

Relationship Building

Data Management

Attention to Detail

Time Management

Education

Certificate in HR Practice

Tools

HR System

Microsoft Office Suite

Job description

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Are you a HR professional looking for an exciting position with an immediate start?

Our Glasgow based client are looking for a HR Assistant to join their team on a 4 week contract. You will be reporting to the HR Manager and will be providing support to the HR team on a wide range of tasks.

Key Responsibilities

• Deliver a proactive, professional, and timely HR administrative service, supporting HR Managers, Advisers, and Officers as needed.
• Provide administrative and system support across all HR functions, including recruitment and selection, probation reviews, attendance management, maternity leave, capability, discipline, and grievance processes.
• Maintain the HR System by ensuring accurate data input, report generation, and data retrieval as required.
• Coordinate workload with other HR Assistants to ensure timely completion of scheduled tasks.
• Consistently provide a high-quality, customer-focused HR administrative service, referring to HR Managers as necessary.
• Maintain effective filing systems, scan documents, and ensure all relevant papers and reports are available as requested.
• Perform general administrative duties, including typing letters, memos, filing, photocopying, archiving, and shredding, while adhering to Data Protection legislation.
• Ensure the accurate and timely processing of offer letters, employment contracts/amendments, and other policy/procedural documentation.
• Assist in providing and monitoring statistical and administrative information, escalating to HR Managers as needed.
• Efficiently onboard new employees into the HR system, including the calculation of annual leave as required.
• Support the recruitment process by preparing and tracking correspondence, preparing letters and information packs, organising shortlisting and interview schedules/packs, and attending interviews as required.
• Process Disclosure Scotland PVG scheme memberships and conduct Right to Work checks.
• Understand HR College policies and procedures.
• 2 years experience in an HR Administration role and certificate in HR Practice or alternative HR qualification
• Advanced user of working with an HR system (inputting data, running reports etc)
• Excellent communication, liaison and relationship building skills
• Working knowledge of Microsoft Office Suite
• Ability to manage conflicting priorities and meet tight deadlines

If you are looking to gain more HR experience and start your next role immediately then apply today by sending your CV to hear back from one of our consultants!