HR Assistant (Maternity Cover)

Kibble; Glasgow; On-site; GBP 22,000 - 30,000; Full time

Job summary

Kibble seeks an HR Assistant for maternity cover, providing essential support to the Senior HR team. This role involves managing recruitment tasks, responding to HR queries, and assisting with onboarding processes. Ideal candidates will have HR experience and strong organisational skills, contributing to a supportive environment for young people.

Benefits

Pension

Holidays (up to 8 weeks per year)

Cash4health

Employee Assistance Programme

Free Parking

Free Meals

Access to Onsite Physio

Qualifications

• Experience in HR/Admin setting is preferred.
• Strong organisational skills necessary.
• Computer literacy with Microsoft packages is essential.

Responsibilities

• Manage recruitment tasks, including interviews and candidate communication.
• Log and monitor staff absences; provide relevant reports.
• Assist with onboarding and HR projects.

Skills

Organisational Skills

Communication

Attention to Detail

Initiative

Resilience

Education

HNC Level in Human Resources or Business Administration

Tools

Microsoft Packages

Job description

Kibble supports children and young people (aged 5-26) who have experienced trauma and adversity through residential care, education and mental health services. For more than 200 years, we’ve put young people first and have built a trusted charity with vital services that strive to transform lives, families and communities.

When starting a new job at Kibble, you’ll become part of a dedicated staff team who make sure children are happy and safe 365 days a year, 24/7. Whether your role is in care, education, or the corporate side, you’ll help give young people a chance at life.

What is the job Function?

Providing generalist support to Senior HR team members and ensuring that all administrative tasks linked to the HR function are up to date on a day to day basis, this also includes supporting with ad hoc projects and initiatives.

This is a maternity cover position for a minimum period of 6 months, with the possibility of extension. The anticipated start date is 1 September 2025.

Main Duties:

• To respond to employees and line managers questions in relation to contracts of employment or policy enquiries.
• To carry out tasks relating to the recruitment and selection process, including placing advertisements for internal and external vacancies, arranging interviews and related tests, providing suitable arrangements for applicants with special needs as appropriate.
• To deal with all routine correspondence to applicants, including preparation and distribution of job information and advising outcomes to successful and unsuccessful job applicants.
• To conduct screening interviews and participate in panel interviews as required.
• To carry out all tasks relating to pre-employment checks, requesting of references, PVG/Disclosure Scotland Checks, pre-employment health questionnaires, right to work, verifying qualifications and professional memberships.
• To assist in the arrangements for introducing new staff into the company, including participating in staff induction and arranging pre-employment training.
• To prepare of letters of appointment, contracts of employment and variations to contracts of employment.
• To liaise with the Payroll and the Learning and Development, to ensure smooth onboarding/offboarding of employees.
• To record, monitor and report staff absences and resumptions, providing statistics and reports as required. To log and follow up fit notes and return to work interviews.
• To support investigation, discipline and grievance meetings where required.
• To maintain and update computerised and manual payroll and HR information systems and ensuring accurate recording of employment, personal, staffing establishment, and payroll information.
• Ad hoc project work, supporting HR Officer and Senior HR Officer.
• To maintain an awareness of health and safety at work and to operate a safe working environment for self and others.
• To undertake any other reasonable task as required by the HR Manager or other senior member of staff.

What qualifications and experience are we looking for ?

• Ideally qualified to HNC Level in an appropriate discipline, such as human resources or business administration;
• Previous experience of working within an HR/Admin setting;
• Strong organisational skills with the ability to manage priorities in a fast-paced, rapidly changing environment;
• Computer literate with a good working knowledge of Microsoft Packages;
• Good communication and interpersonal skills;
• Initiative with good attention to detail;
• Resilient and positive attitude to change and ambiguity;
• Tact, discretion and an understanding of the importance of confidentiality in the work of the HR Office.

Pension, holidays (up to 8 weeks per year) and employee benefits including cash4health, employee assistance programme, free parking, free meals plus access to onsite physio.

Notes

• This job outline reflects the main tasks and responsibilities discharged by the post holder at the present time, however, Kibble reserves the right to alter or amend the content of this job outline to reflect changes to the job or services provided, while maintaining the overall character and level of responsibility for the post.
• Notwithstanding any information or statement described within this job outline, all duties must be carried out in a way that promotes equality of opportunity, dignity and respect for all individuals and which is consistent with Kibble’s stated policy on equal opportunities.
• The successful candidate will be subject to PVG Scheme Membership. Having previous convictions will not automatically disbar you from working at Kibble (with the exception of offences against children or other vulnerable groups) and every case is taken on an individual basis.
• As this is a maternity cover position, the contract is fixed-term and may be subject to early termination depending on the return of the post holder. In such case, you will be provided with reasonable notice in line with the terms and conditions of your contract.
• Appointments will be subject to a twelve-month probationary period.