Health Courier Services Business Administration Officer

NHS; Denbigh; On-site; GBP 24,000 - 30,000; Full time

Job summary

A healthcare organization is seeking a Business Administration Officer to provide high-quality support for Health Courier Services. Located in Denbigh, the candidate will be responsible for administrative tasks including obtaining quotes and assisting the Procurement team. Essential skills include strong communication and problem-solving abilities, with a preference for Welsh speakers. This position offers a comprehensive benefits package and emphasizes an inclusive working environment and possible flexible work arrangements.

Benefits

Comprehensive benefits package

Inclusive workplace

Qualifications

• Experience in Administration processes in a fast-paced office environment.
• Experience in fleet and logistics administration.

Responsibilities

• Provide high-quality business administrative support to the Health Courier Services.
• Be the first point of contact for administrative tasks.
• Obtain quotations for required goods and services.

Skills

High standard of verbal and written communication skills

Problem solving

Ability to work independently

Welsh Language Skills

Education

NVQ/Chartered Institute of Purchasing and Supply/CILT Certificate in Logistics Transport

Educated to GCSE standard or equivalent

Tools

Oracle or equivalent system

Job description

Health Courier Services Business Administration Officer

An exciting opportunity has arisen within the NHS Wales Shared Services Partnership Procurement Services, Supply Chain, Logistics & Transport Team function as a Business Administration Officer for the Health Courier Services (HCS). The postholder will be primarily responsible for providing high quality business administrative support to HCS. The base for the position will be Denbigh NHS Regional Stores.

Main duties of the job

The successful applicant will have previous experience working in a similar capacity, ideally in a Supply Chain/Transport function. The postholder will be the first point of contact for HCS administrative tasks and dealing with routine queries including raising requisitions on Oracle. The postholder will be responsible for obtaining quotations for required goods and services and work with the Procurement team to ensure goods/services are delivered as required.

As teams are based across Wales, good communication skills and the ability to build good working relationships is essential. The postholder will be able to respond efficiently and effectively to requests made by service users to assist in the smooth operation of the service.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offeringa comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Person Specification

Qualifications

• NVQ/Chartered Institute of Purchasing and Supply/CILT (Certificate in Logistics Transport)/ Certificate in Business Administration Level 3 or equivalent experience
• Educated to GCSE standard or equivalent
• Knowledge and training in use of Oracle or equivalent system

Experience

• Experience in Administration processes and procedures in a fast paced office environment
• Experience in fleet and logistics administration

Skills

• High standard of verbal and written communication skills - ability to convey and receive information and complete all necessary documentation actions accurately, legibly within required timescales
• Logical with common sense approach to problem solving.
• Ability to work alone with minimum supervision or as a member of a team
• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
• Ability to travel independently to other sites. There may be an occasional requirement to travel e.g. to attend meetings/training at other locations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.