Head of Executive Office

Insignia Group of Companies; England; On-site; GBP 70,000 - 100,000; Full time

Job summary

A leading company in the UK is seeking an experienced Head of Executive Office to serve as the operational backbone of executive leadership. This role entails overarching responsibilities in executive planning, project management, and operational efficiency. Ideal candidates will possess 8-12+ years of experience in senior operations roles and demonstrate strong project management skills. Excellent communication and analytical abilities are crucial for working with C-suite executives and ensuring performance alignment across departments.

Qualifications

• 8–12+ years in Executive Office, Chief of Staff, PMO, or Senior Operations roles.
• Proven experience managing administrative and operational teams.
• Strong background in project management, KPI tracking, and reporting.

Responsibilities

• Own executive planning cycles, calendars, and leadership agendas.
• Lead and oversee cross-functional projects from initiation to completion.
• Supervise the Administrative Department, including office operations and internal communications.
• Oversee vacation planning, sick leave tracking, and labour discipline.

Skills

Project management

KPI tracking

Analytical skills

Verbal communication

Written communication

Job description

Insignia Group is seeking an experienced Head of Executive Office to act as the operational backbone of the executive leadership. This role requires exceptional organisational skills, strategic oversight, and the ability to drive execution across multiple departments while ensuring governance, discipline, and performance alignment.

Key Responsibilities

1. Executive Planning & Governance

• Own executive planning cycles, calendars, and leadership agendas
• Prepare, structure, and manage executive meetings and protocols
• Ensure follow-up, execution control, and delivery against agreed actions
• Define, track, and report on executive KPIs and performance metrics

2. Project Management & Execution Control

• Lead and oversee cross-functional projects from initiation to completion
• Monitor processes, timelines, risks, and dependencies
• Produce structured reports, dashboards, and analytical insights for leadership
• Ensure accountability across teams and stakeholders

3. Administrative & Office Operations Oversight

• Supervise the Administrative Department, including :
• Office operations and facilities
• Internal and external communications
• Executive transport and logistics
• Business travel, accommodations, and itineraries
• Drive operational efficiency and service standards at executive level

4. Workforce Administration & Discipline Control

• Oversee and monitor :
• Vacation planning and approvals
• Sick leave tracking and compliance
• Labour discipline and internal policies
• Ensure alignment with HR regulations and company governance

Ideal Candidate Profile

• 8–12+ years in Executive Office, Chief of Staff, PMO, or Senior Operations roles
• Strong background in project management, KPI tracking, and reporting
• Proven experience managing administrative and operational teams
• Highly analytical, structured, and execution-focused
• Confident working with C-suite and international stakeholders
• Excellent written and verbal communication skills